HR ASSISTANT

Description

The Human Resources Assistant is a customer-centric role and shall be primarily responsible for supporting the Office of Human Resources and its overall day-to-day responsibilities, duties & and special projects/events. This position serves as the first point of contact, receives all inquiries and requests for information, and maintains a welcoming environment for our staff, faculty, students, prospective employees, and visitors. This position will report directly to the Associate/Director of Human Resources.

Essential Functions

• Provide day-to-day administrative support. Manage departmental calendar of events, deadlines, time off, and/or office coverage.
• Greet all visitors to the Office of Human Resources. Receives all incoming phone calls, and emails in the general HR inbox, in-person inquiries, and the distribution of checks.
• Route and escalate any matters that are best managed by other team members and/or department heads.
• Assist in the execution of Human Resource functions including Recruitment, Payroll & Benefits, Employee Engagement, and other employee-related matters.
• Facilitate completion of Form I-9 Employment Verification requirements for all new employees and employment verification requests for current employees.
• Maintain accurate and up-to-date human resource files, records, and documentation (hard and soft copies).
• Assist in the coordination of employee activities and events, meetings, training, and surveys as well as any support needed during the activities or events. Ensures required staff and materials are available and prepared for events or activities.
• Reviewing and responding to the submission of DEO claims.
• Ensuring maintenance & compliance with all University policies, procedures, and Local, State, and Federal Laws
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Knowledge, Skills, And Abilities

• High service orientation with the ability to critically think and solve problems
• Excellent oral and written communication skills.
• Excellent organizational and time-management skills, with a proven ability to meet deadlines
• Effective interpersonal skills and ability to work with diverse constituents.
• Ability to handle information of sensitive and confidential nature in the utmost professional manner. Attention to detail and adaptability in a changing environment
• Ability to manage, prioritize, and accomplish multiple tasks/projects in a deadline-driven environment.
• May require handling or moving of objects with an average weight of up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
• Familiarity with Jenzabar and UKG Pro is a plus

Minimum Requirement

• High School Diploma or a GED; Associates Degree Preferred.
• Minimum of one (1) year of operational/administrative support, service, or HR experience.
• Proficiency in full MS Office Suite

Pre- Employment Requirement

• Criminal Background Check

Florida Memorial University is an Equal Employment Opportunity Employer. In compliance with the American Disabilities Act (ADA), those functions of the job that are identified essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.