Administrative Secretary

Responsible for performing assigned administrative duties in support of the Executive Director.

Essential Job Functions

• Perform general secretarial and administrative duties in support of Executive Director.
• Maintain all general and electronic filing.
• Organize, scan and import new employee paperwork and all other appropriate documentation into paperless filing system in a timely manner.
• Assemble on-boarding packets and new hire orientation packets.
• Issue employee badges.
• Check initial and annual OIG queries, initial and annual Nurse Aide Registry and license verifications (as required) of employees and prospective employees.
• Assist employees in entry of changes to address, tax forms, direct deposit, etc. into HRIS.
• Schedule pre-employment surveys, interviews, drug screens and physicals for prospective employees as directed.
• Collect, review, and edit time and attendance data in time and attendance system in accordance with policy in absence of Human Resources Manager.
• Provide back-up coverage for facility tours. Assist with additional Admissions duties as needed.
• Assist with maintaining data for daily, weekly, and monthly reports.
• Order office supplies as needed.
• Prepare, submit and maintain Capital Expenditure Requests as directed.
• Maintain all records related to accounts payable.
• Assist facility management with employee relations events.
• Perform other duties as directed.

Education and Experience

High School diploma or equivalent required. Minimum of one year human resources or business office experience preferred.

Physical Requirements For Essential Job Functions

• Must be able to walk, sit, and stand intermittently throughout the workday.
• Must be able to reach, bend, and/or stoop intermittently throughout the workday.
• Must be able to work with hands and fingers throughout the workday.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so the requirements of this position can be fully met.

MUST HAVE EXPERIENCE IN RECEPTION AND/OR BUSINESS OFFICE IN A LONG TERM CARE SETTING.