Executive Assistant

About the Role

RIKAS Hospitality Group is hiring an Executive Assistant to provide high-level support to the CEO across business priorities and, where required, select personal matters. This position calls for a highly organized, detail-focused, and discreet professional who can stay ahead of needs and keep day-to-day operations running smoothly in a busy international hospitality setting. The role also includes administrative support for other Executive Team members when needed.

Key Responsibilities

The position covers executive coordination, travel planning, communication support, and confidential administrative work.

• Oversee the CEO’s demanding calendar, including appointments and scheduling across multiple time zones.
• Organize and prioritize meetings, calls, and other commitments.
• Prepare meeting agendas, briefing notes, presentations, and related materials.
• Handle professional written correspondence on behalf of the CEO.
• Monitor action items and follow up to ensure tasks and commitments are completed on time.
• Act as a primary liaison between the CEO and internal as well as external stakeholders.
• Arrange domestic and international travel logistics.
• Build detailed itineraries covering accommodation, transport, and meeting schedules.
• Support site visits, restaurant launches, and executive events.
• Provide discreet assistance with selected personal matters for the CEO.
• Coordinate personal appointments, bookings, and related administrative needs as required.
• Help with cross-department communication and coordination.
• Assist with executive reporting and document handling.
• Maintain confidential files and sensitive information with professionalism and care.

Candidate Profile

The ideal applicant is polished, resourceful, and comfortable working in a fast-moving environment while staying several steps ahead of the CEO’s needs.

• At least 4 years of experience supporting a CEO, Founder, Owner, or senior C-level leader.
• Experience in hospitality, luxury, lifestyle, or international business environments is strongly preferred.
• Excellent organization and time management abilities.
• Strong written and spoken communication skills.
• High levels of discretion, reliability, and professionalism.
• Ability to manage several priorities independently.
• Fluent English is required; French is an added advantage.
• Comfortable using Microsoft Office and modern productivity software.

What We’re Looking For

A dependable executive partner who can safeguard the CEO’s time, anticipate requirements, and support smooth daily operations while keeping all information strictly confidential.