Executive Assistant

Role overview

TD is hiring an Executive Assistant to provide high-level administrative support to senior leaders in Toronto, Ontario. This full-time onsite role sits within the Administration line of business and involves helping executives keep day-to-day operations organized and running smoothly.

Working hours and location

The position is based in Toronto, Ontario, Canada. The standard schedule is 37.5 hours per week.

Compensation

The base salary range for this position is CAD 65,000 to CAD 85,000. The role may also qualify for discretionary variable compensation based on company and individual performance. TD notes that pay decisions may depend on skills, experience, job knowledge, location, and broader business needs.

About the business

TD Bank Group is focused on delivering strong customer experiences and relies on executive support professionals to help leaders operate effectively. TD Securities serves corporate, government, and institutional clients through capital markets products and services, including underwriting, market access, transaction banking solutions, and advisory support. The team operates globally and continues to expand its capabilities.

Key responsibilities

• Manage complex calendars for multiple investment banking leaders and resolve scheduling conflicts with practical solutions.
• Arrange domestic and international travel, including support for itinerary changes caused by delays and related meeting rescheduling.
• Handle expense processing for teams and ensure submissions are completed on time.
• Support internal and external meetings, town halls, and offsite events by booking rooms, preparing agendas, setting up technology, reviewing presentation decks, troubleshooting on event day, and arranging catering with dietary restrictions in mind.
• Work with confidential information and may help prioritize executive emails and other sensitive administrative tasks.
• Complete ad hoc administrative work with attention to accuracy, including reports, invoices, communications, tables, charts, and files.
• Keep the immediate team updated on project progress and relevant day-to-day matters.
• Provide temporary or vacation coverage for other colleagues when needed.
• Train new administrative or executive assistants and serve as a subject-matter resource for routine tasks.
• Work independently with leaders and, when needed, collaborate with special assistants or other team members on specialized assignments.
• Deliver professional, high-quality support in every interaction and contribute to a positive team environment.

Requirements

• High school diploma along with more than 5 years of relevant experience.
• Strong working knowledge of Microsoft Office tools and internet-based applications, including Outlook, PowerPoint, and Word.
• Ability to work both independently and as part of a team while coordinating information and processes across related groups.
• Comfort working with other executive or administrative assistants and with internal and external stakeholders.
• Strong ability to prioritize, juggle multiple tasks, and meet competing deadlines.
• Experience arranging travel and adapting quickly when schedules change.
• Excellent organizational skills for managing executive and administrative priorities at the same time.
• Clear communication skills, including active listening, asking good questions, and conveying information effectively.
• Ability to interpret TD policies and apply them in a fast-moving environment.
• Sound judgment and discretion when dealing with confidential information.
• Applicants must include a one-page cover letter and a resume limited to two letter-sized pages.

Additional information

TD offers development conversations, training programs, mentoring, and an online learning platform to support growth. The organization also provides a competitive benefits package covering health and well-being, savings and retirement, paid time off, banking benefits and discounts, career development, and recognition programs.

This job is subject to provincial employment regulations in Canada, and requirements may differ by province or territory.

Training and onboarding will be provided to help the new hire get started successfully. TD also offers an accommodation process for candidates who need support during interviews or related hiring steps, including accessible meeting rooms and captioning for virtual interviews.

Language requirement for Quebec: not applicable.

TD promotes a respectful workplace where diverse perspectives are valued and colleagues are given fair opportunities to grow.

The interview process involves contacting candidates of interest to arrange interviews, with outcomes generally shared by email or phone.