Executive Assistant

About the role

Absolute Recomp is building a performance-driven brand centered on accountability, member experience, and team excellence. As the organization expands, it is seeking an Executive Assistant to support its leadership group and help keep operations running smoothly.

This position acts as a dependable partner to executive leaders by handling administrative, organizational, and operational tasks across multiple parts of the business. It is best suited for someone who is comfortable in a fast-moving setting, can juggle several priorities at once, and works with a high degree of professionalism and discretion.

The ideal candidate is organized, detail-focused, and proactive, with the ability to work closely with senior leadership. In this role, you will help keep schedules aligned, projects advancing, meetings effective, and important priorities on track.

What you'll do

• Oversee executive calendars, meeting scheduling, and coordination
• Arrange travel, itineraries, and expense submissions
• Create presentations, reports, agendas, and other supporting documents
• Monitor action items, due dates, and follow-up work
• Assist with cross-functional initiatives and broader company projects
• Review incoming communications and prioritize requests
• Handle confidential files and executive records
• Help organize company events, leadership meetings, and special assignments
• Act as a connection point between leadership and internal or external contacts
• Stay ahead of executive needs, suggest solutions, and reduce operational roadblocks
• Provide ongoing administrative and operational support as the business continues to grow

Experience and qualifications

• At least 4 years of experience in executive support, administration, office management, or a similar field
• Excellent planning, organization, and time management abilities
• Strong verbal and written communication skills
• Proven ability to handle several priorities and deadlines at the same time
• Professional judgment with a strong sense of confidentiality and discretion
• Good analytical thinking and practical problem-solving skills
• Self-directed approach with the ability to take initiative
• Comfort using Microsoft Office Suite, Monday.com, and other workplace software tools
• Ability to respond well to direct feedback and shifting priorities
• Careful attention to detail and consistent follow-through

Preferred background

• Experience supporting C-suite executives or senior leadership
• Background in travel planning, event coordination, or special projects
• Exposure to a fast-paced, high-growth work environment
• Experience working across multiple locations

Benefits

• 401(k)
• 401(k) matching
• Performance-based bonus
• Dental coverage
• Health insurance
• Paid time off
• Vision insurance

Why join Absolute Recomp?

• Direct exposure to executive leadership
• Strong visibility and influence across the organization
• Opportunity to grow with a company planning major expansion
• Collaborative, results-oriented workplace
• Competitive pay and benefits package

Additional information

This is a full-time onsite position based in Grapevine, Texas. The role is intended for candidates who enjoy helping leaders operate effectively and thrive in an organized, high-accountability environment.