Executive Assistant

Job Summary

This position supports senior leadership with a mix of administrative, coordination, and strategic tasks. The role sits within the Jio World Centre environment and calls for someone who is highly organized, resourceful, and comfortable working in a busy, fast-changing setting.

What You’ll Be Handling

• Keep the leader’s calendar, appointments, and meeting schedule organized.
• Plan travel, including flights, itineraries, and accommodation arrangements.
• Draft, polish, and organize correspondence, reports, and marketing presentations.
• Help prepare materials for leadership reviews and strategy sessions.
• Serve as the main communication channel for internal and external interactions on behalf of the leader.
• Treat confidential and sensitive information with care and discretion.

Administrative Support

• Maintain the smooth daily functioning of the leadership office.
• Set up and keep both digital and physical filing systems in order.
• Manage expense statements, invoices, and budget-related coordination.
• Monitor deliverables, campaign schedules, and project milestones.

Event and Brand Coordination

• Assist in planning and delivering brand campaigns, events, and marketing activations at Jio World Centre.
• Work closely with internal departments, agencies, partners, and vendors.
• Handle guest lists, RSVPs, and communication with stakeholders for important initiatives.

Project and Research Support

• Support brand initiatives, campaigns, and special projects.
• Carry out research and create briefing notes and presentations when needed.

Stakeholder and Team Coordination

• Develop and maintain strong relationships with key stakeholders and partners.
• Represent senior leadership professionally in all interactions.
• Promote clear communication and collaboration across teams.
• Track follow-ups and help ensure accountability across functions.
• Arrange team meetings and engagement activities.
• Keep partner and agency databases current.
• Coordinate with other senior leadership assistants and cross-functional teams.

Skills and Competencies

The ideal candidate should be solutions-oriented, exceptionally detail-focused, and able to juggle several priorities at once. Strong communication, coordination, and interpersonal skills are essential, along with a professional manner and the ability to work independently as well as collaboratively. Cultural awareness and comfort in a dynamic environment are also important. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is expected, and a basic working knowledge of AI and digital tools is required.

Qualifications

A bachelor’s degree in Engineering, Business Administration, Arts Management, Communications, Marketing, or a related discipline is required.

Experience

Applicants should bring more than 6 years of experience in a comparable role, ideally supporting senior leadership in marketing, media, cultural, or events-based organizations.