Executive Support Officer

Role overview

The Queensland Government is seeking a skilled Executive Support Officer to provide high-level administrative and executive assistance within the Office of the CIO in Brisbane. This role calls for strong organisation, discretion, sound judgement, and the ability to keep priorities moving in a busy environment.

Key duties

• Oversee the CIO’s calendar, arrange executive documents and meeting materials, and make sure everything is accurate, suitable for use, and completed within set deadlines.
• Support meetings by drafting agendas, noting actions and decisions, and following up on open items for the CIO.
• Manage inboxes for executives and shared team mailboxes, sorting and directing correspondence to the right people.
• Log correspondence in systems such as MinCor and keep records complete and up to date.
• Draft written material that is polished, correct, and consistent with style guides, writing rules, and departmental standards.
• Deal with sensitive and confidential matters in line with policy and security obligations.
• Develop productive working relationships with the Information Services Leadership Team, senior leaders, and their support staff, and provide prompt, relevant advice when needed.
• Use initiative and judgement to spot concerns early, suggest practical solutions, and improve administrative ways of working.
• Provide general administrative assistance to the Office of the CIO, including task coordination, logistics, and office operations.
• Take on other duties as needed to support the office’s day-to-day priorities.

Role-specific capabilities

• Ability to deliver professional, confidential executive support and practical advice to the CIO and Manager.
• Strong customer service mindset, excellent communication skills, and a drive to meet tracked outcomes.
• Comfortable balancing several tasks at once and prioritising effectively.
• Able to perform well in a busy setting with regular interruptions and shifting priorities.
• Capable of meeting deadlines and rapidly adjusting priorities when circumstances change.
• Can work on own initiative and complete assigned work with limited supervision.
• Supports a positive workplace culture and takes shared responsibility for physical and psychological safety.

Additional information

Occupational group: Administration

No salary details, number of vacancies, application deadline, start date, or duration were provided in the source.