Administrative Associate

Role overview

In this position, you will provide the administrative backbone for a busy team, helping day-to-day operations stay organized, responsive, and efficient. The role calls for someone who can anticipate needs, handle shifting priorities, and keep details moving without constant supervision.

Calendar and scheduling support

You will oversee calendars, arrange meetings, coordinate logistics, and ensure leaders have the information and preparation they need ahead of time.

Meeting coordination

Responsibilities include preparing agendas, gathering meeting materials, recording brief notes, and tracking follow-up items through to completion.

Team coordination

You will help with team routines, events, onboarding activities, and internal communication so the group stays aligned and informed.

Document and communication support

The role includes drafting and updating basic documents, presentations, and communications, as well as maintaining distribution lists so information reaches the right people on time.

Administrative operations

You will assist with travel arrangements, expense submissions, purchase requests, and other general administrative work needed to keep operations running smoothly.

Organizational stewardship

This role also involves maintaining shared files, team sites, and reference materials, serving as a dependable point of continuity for the department.

What you will bring

Success in this role depends on strong organization, sharp attention to detail, solid communication skills, the ability to prioritize in a fast-paced setting, and a professional, proactive approach. Comfort using Microsoft Office and collaboration platforms such as Outlook, Teams, and SharePoint is also important.

Team culture

You will be part of a group that values purpose-driven work, collaboration, trust, ongoing learning, and a supportive work environment.

About the employer

The organization is focused on long-term client wellbeing and emphasizes mission-driven work, skill growth, and teamwork. It describes this opportunity as one with strong visibility, meaningful impact, and excellent chances to build connections across the business, including exposure to senior leadership.

Special factors

Visa sponsorship is not available for this position.

Work model

The company uses a hybrid working approach for most team members, balancing flexibility with the benefits of in-person collaboration and learning. Although the role is listed in Malvern, PA, the work model is not fully remote.