Executive Assistant

Role overview

ATCO is seeking an Executive Assistant to support the VP, IT Services & Operations in Calgary, Alberta. This position is centered on enabling a fast-moving technology and security environment by keeping priorities organized, communications clear, meetings well coordinated, and follow-through on track.

The role suits someone who works with discretion, sound judgment, and a high level of professionalism. You’ll help connect people, processes, and technology initiatives while supporting change adoption, executive effectiveness, and day-to-day operational readiness.

Why this opportunity stands out

ATCO describes its workplace as a community built on integrity, collaboration, and purposeful work that contributes to long-term prosperity. The organization emphasizes growth, continuous improvement, and a culture that encourages strong judgment and excellence in execution.

In this role, you’ll be closely involved with technology evolution and organizational change, helping ensure that new tools, systems, and ways of working are introduced smoothly and understood across stakeholders.

Key accountabilities

• Coordinate executive priorities, meetings, decisions, and follow-up actions that help technology initiatives progress.
• Prepare agendas, briefings, background material, and status updates to keep teams aligned on milestones, risks, and next steps.
• Support change management work by helping with stakeholder communications, readiness materials, and adoption support for new systems and processes.
• Draft and polish clear messages that explain what is changing, why it matters, and how teams should respond.
• Keep project and communication files well organized, accurate, confidential, and controlled for versioning.
• Track deliverables, identify dependencies, gather inputs, and help clear obstacles so work can move forward.
• Use digital tools and platforms to improve how information is organized, shared, and acted upon.
• Research, gather, and summarize information that supports planning, decision-making, and operational readiness.
• Look for ways to improve workflows, simplify processes, and strengthen team effectiveness as business needs change.
• Build effective relationships across IT, business teams, vendors, and partners to support coordination and timely action.
• Serve as a practical link between people, priorities, and technology-enabled change while representing the team professionally.

What you bring

• Post-secondary education in Business Administration or a related area is preferred, though equivalent experience will be considered.
• At least 7 years of progressively responsible administrative experience, including 3 or more years supporting senior or executive leaders.
• Strong command of Microsoft Office, SharePoint, and Adobe Acrobat.
• High standards of integrity and discretion when working with confidential or sensitive matters.
• Interest in technology and curiosity about how IT tools and systems support business operations.
• Strong critical thinking and problem-solving ability with a practical, solutions-focused mindset.
• Ability to work independently, anticipate needs, and make sound decisions.
• Excellent organization and time management skills with the ability to balance competing priorities.
• Clear written and verbal communication skills, along with strong attention to detail.
• Excellent interpersonal ability and comfort working across all levels of the organization.
• Willingness to travel, with minimal travel expected.
• Experience with MS Copilot and/or Google Gemini is considered an asset.

What ATCO offers

• A workplace culture grounded in caring, integrity, agility, collaboration, and excellence.
• Competitive compensation.
• Flex benefits.
• Tuition assistance.
• Training and mentorship opportunities.
• Charitable donation matching.

Additional information

ATCO notes that only candidates selected for interview will be contacted. The company operates across Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation, and Commercial Real Estate, and positions itself as a diversified global organization focused on inspired solutions and customer-focused outcomes.

ATCO is an equal opportunity employer. The company also shares an acknowledgment of the traditional territories and homelands where many of its operations and facilities are located, and expresses respect for the history, languages, ceremonies, and culture of Indigenous Peoples in those communities.