Executive Assistant, HR

About the Organization

University Human Resources (UHR) plays an essential role in creating a supportive, effective environment for faculty, staff, and students. The department is focused on advancing diversity, equity, and inclusion while delivering high-quality HR services, strategic support, and operational assistance that help the university meet its academic and administrative objectives. As part of a forward-looking higher education institution, the workplace emphasizes collaboration, innovation, and ongoing professional growth.

Role Summary

This full-time, 12-month professional faculty position supports the Vice Provost and Chief Human Resources Officer (CHRO). The role sits in a sensitive, fast-moving setting where discretion, organization, and sound judgment are critical. It is intended for someone who can manage administrative priorities, coordinate communication, and help the CHRO stay focused on strategic work. The position may be arranged remotely or in a hybrid format and is connected to the UHR office.

What the Role Involves

• Deliver confidential administrative support to the CHRO, including calendar management, meeting setup, and coordination of internal and external engagements.
• Prepare agendas, briefing materials, and follow-up documentation so meetings run efficiently and action items are captured clearly.
• Serve as a communication bridge between the CHRO and university stakeholders by screening requests and directing information appropriately.
• Assist with onboarding for new hires, including arranging system permissions and handling procurement-related needs.
• Coordinate travel, reimbursement submissions, and invoice processing to keep administrative processes moving smoothly.
• Monitor office spending and look for practical ways to improve efficiency and control costs.
• Help maintain office procedures, policies, and records to support consistency and organization.
• Use AI-enabled tools and other technology to improve workflow speed and productivity.
• Organize projects and standing committees led by the CHRO, including schedules, agendas, milestones, and deliverables.
• Build and update dashboards, reports, and similar tracking tools that support decision-making and accountability.
• Manage correspondence and support communication with internal teams and outside partners on behalf of the CHRO.
• Draft, edit, and review internal and external messages to ensure they are professional, clear, and accurate.
• Take on additional duties as needed to support departmental operations and strategic goals.

Qualifications

Applicants should hold a bachelor’s degree in business administration, human resources management, public administration, or a related discipline, or bring 3 to 5 years of progressively responsible experience supporting senior leaders in a comparable role. Strong proficiency with MS Office and Adobe tools is expected. The position also calls for a high level of discretion when dealing with confidential information, along with excellent written and verbal communication skills. Candidates should be able to work well with people at all levels, manage several priorities at once, meet strict deadlines, and remain flexible when urgent needs or shifting priorities arise.

Preferred Background

Experience in a university or academic environment is preferred, along with exposure to budget administration and financial reporting.

Benefits

• Competitive pay based on experience and qualifications.
• Remote or hybrid work flexibility.
• Comprehensive health coverage.
• Retirement plan options.
• Paid leave and university holidays.
• Professional development support and tuition assistance.
• A workplace culture that values inclusion and belonging.

Equal Opportunity

The employer is an equal opportunity organization and considers all qualified applicants fairly, including people with disabilities, protected veterans, and others covered by applicable protections. Hiring decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.