Events Coordinator (Part-Time)

Role overview

ESPN’s Tampa office is looking for a highly organized, detail-focused Events Coordinator to support the Gasparilla Bowl, Clearwater Softball Invitational, and ESPN Events Basketball Invitational on a part-time basis. This position contributes to both event operations and sponsorship activities, helping ensure smooth planning, coordination, and delivery.

The ideal candidate brings experience in administration, budgeting, sponsor support, event coordination, and client communication. This role also offers practical exposure to the execution of major collegiate events and the chance to build connections with sponsors, vendors, civic leaders, university administrators, and ESPN teams.

Event operations

• Support event planning and execution across operations, setup and teardown, credentials, vendor coordination, and volunteer supervision.
• Help maintain and monitor event websites and AI tools.
• Assist with organizing, storing, managing, and distributing apparel and related inventory.
• Take on additional duties as business needs change and contribute to new projects as they come up.

Sponsorship support

• Research potential sponsorship prospects and partnership opportunities.
• Help build and tailor sponsor decks and presentations.
• Assist with sponsorship contracts, deliverables, invoicing, tracking, and event recaps.
• Track contract obligations and update internal fulfillment records.
• Keep sponsors informed with timely updates on deliverables and deadlines.
• Support sponsor events, signage, and activation planning and execution.
• Act as a main contact for assigned sponsors and ensure responsive, high-quality service.

Budgeting and administration

• Assist with monthly event budget management.
• Enter, monitor, and reconcile expenses.
• Support leadership with budget reports and related documentation.

Administrative support

• Provide day-to-day administrative support to leadership, including scheduling, document organization, expense reporting, and file maintenance.
• Help prepare meetings, take notes, and complete follow-up actions.
• Support on-site event execution when assigned.

Working schedule and location

This is a part-time role based in Tampa, Florida. The weekly schedule can vary depending on business requirements, and the role is expected to work a 29-hour week on average. Extended hours may be required, including evenings, weekends, and holidays. The candidate must be available for the following event windows, which are subject to change:

• Basketball Event Week: November 19–28, 2026
• Bowl Week: December 12–19, 2026
• Softball Event Week: February 16–21, 2027

Compensation and benefits

The pay range for this position in Tampa, Florida is $27.71 to $33.15 per hour, based on a 29-hour work week. Scheduled hours may change depending on operational needs. The actual offer may also reflect internal pay equity, the candidate’s location, experience, skills, and job-related knowledge. A bonus and/or long-term incentive units may be included, along with medical, financial, and other benefits depending on the position level.

Additional information

This position requires flexibility to handle evolving priorities and responsibilities beyond the items listed above. The selected candidate should be comfortable working from home when needed and must be able to perform the essential duties of the role with or without reasonable accommodation.