Associate Project Coordinator

Overview

This role is for an Associate Project Coordinator within the medical device and healthcare technology space. The position is based in Redmond, WA and is intended for full-time employment. Work is primarily office-based, with occasional visits to customer locations. Some travel to hospitals and client sites may be necessary.

The team is looking for an early-career professional or recent graduate who wants to build a career in project coordination, healthcare technology, operations, and client communication. The role offers practical exposure to implementation work and a pathway toward more advanced project management responsibilities.

Compensation

The annual salary range is $65,000 to $75,000, depending on experience.

Responsibilities

• Assist project managers with the delivery of healthcare technology implementation projects.
• Keep project schedules, timelines, action lists, and documentation organized and up to date.
• Serve as a communication link between customers, internal departments, and third-party vendors.
• Help prepare and support kickoff sessions as well as recurring status meetings.
• Draft meeting agendas, record minutes, compile updates, and manage follow-up documents.
• Monitor milestones, deadlines, and outstanding action items throughout each project.
• Work with Sales, Clinical Support, Technical Support, Service, Logistics, Inventory, and outside partners.
• Track equipment shipments and support installation-readiness tasks.
• Spot possible risks, delays, and scheduling clashes, and bring them to attention early.
• Escalate customer issues and project concerns to the right internal stakeholders.
• Contribute to efforts that improve project execution and communication processes.

Requirements

• A bachelor’s degree is required, and recent graduates are welcome to apply.
• 0 to 2 years of professional experience.
• Strong planning, organization, and time-management abilities.
• Clear written and verbal communication skills.
• Comfort managing several priorities and deadlines at once.
• High attention to detail and dependable follow-through.
• Professional communication style when interacting with customers and internal teams.
• Ability to work well in a collaborative, cross-functional environment.
• Discretion when handling confidential information.
• Preferred exposure includes internships, academic projects, capstone work, student leadership, customer service, administrative coordination, operations, logistics, healthcare, IT, or project-based environments.
• Experience using Microsoft Teams, SharePoint, CRM systems, ERP tools, or project management platforms is a plus.
• Proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint.
• Ability to learn scheduling and project management tools quickly.
• Comfort working with spreadsheets, trackers, and reports.
• Knowledge of healthcare, networking, IT systems, or medical devices is an advantage.
• Suitable academic backgrounds include Business Administration, Project Management, Healthcare Administration, Information Systems, Engineering, Communications, Operations Management, Public Health, or related fields.

Benefits

• Medical, dental, and vision insurance.
• Life insurance coverage.
• Short-term and long-term disability insurance.
• Health Savings Account with employer contribution.
• 401(k) plan with company match.
• Paid sick leave.
• Paid vacation.
• Floating holidays.

Additional Information

Industry: Medical Device / Healthcare Technology

Location: Redmond, WA

Employment type: Full-Time

Work arrangement: Primarily office-based with occasional customer site visits.

Travel: Occasional travel to customer sites and hospitals may be required.