Purchasing Officer

Role Overview

This position focuses on keeping hotel purchasing activities accurate, efficient, and well documented. The successful candidate will manage procurement-related paperwork carefully, maintain reliable records, and support purchasing decisions through cost review and market research. The role contributes directly to guest satisfaction by helping ensure the hotel has the right supplies and services at the right time.

Key Responsibilities

• Assist the procurement function by sourcing materials and supplies, comparing prices, and following established purchasing rules and procedures.
• Receive and inspect incoming goods, then match deliveries with purchase orders, invoices, and product specifications to confirm everything is correct.
• Handle departmental requisitions by issuing requested items, keeping stock at appropriate levels, and alerting the relevant supervisor when supplies run low or are unavailable.
• Receive, review, and process invoices, check them for accuracy, scan and file documents, and resolve any mismatches so payments are not delayed.
• Support inventory control by carrying out regular stock counts, entering received items into tracking systems, and reporting shortages or inconsistencies.

Requirements

• A diploma or degree in Business, Hospitality, or a closely related discipline is preferred.
• Practical understanding of hotel operations and supply chain workflows.
• Good negotiation ability and clear communication skills.
• Strong attention to detail, planning, and organization.
• Comfort using procurement tools, software, and related systems.
• Commitment to ethical, transparent, and compliant purchasing practices.

About the Employer

The organization is a global hospitality company known for its long-standing focus on guest care and workplace culture. It has served more than 3 billion guests worldwide and continues to build its reputation through recognized brands and a commitment to delivering memorable stays. Team members are encouraged to grow their careers in an environment shaped by service, accountability, collaboration, urgency, and leadership.

Benefits

• Access to highly discounted travel, including up to 110 nights and room rates starting from USD 40 per night at participating hotels through the travel program.
• Paid parental leave for eligible team members, including partners and adoptive parents.
• A crisis support service that provides a single point of contact for practical help and emotional assistance during times of loss.
• Mental health and wellbeing resources, including support through a care hub and, in many countries, free counseling through an employee assistance program.

Additional Information

Benefit availability can differ by location and may depend on the terms and conditions of employment as well as the rules of each program or plan.

Company Values

Success in this role is expected to align with a service-first mindset, strong integrity, leadership, teamwork, ownership, and the ability to act promptly and with discipline.