Purchase Executive

Role summary

Zenergize is hiring a proactive and detail-focused Purchase Executive to manage everyday procurement work and keep the flow of materials moving smoothly for manufacturing and wider business needs. The role calls for someone who understands purchasing cycles, purchase order handling, vendor follow-ups, inward processing, and ERP-based operations. This is a hands-on position for someone who can stay on top of procurement tasks, coordinate across teams, and make sure deliveries happen on time.

Role details

Job title: Purchase Executive
Department: Procurement & Supply Chain
Reporting to: Procurement Manager / Senior Manager, Procurement
Employment type: Full-time, permanent
Experience required: 3 years
Location: Gurugram

What you will do

• Handle procurement activities from request creation to order placement using ERP tools.
• Work with internal teams to understand material needs and expected buying timelines.
• Arrange timely purchasing of materials, components, consumables, and services based on business demand.
• Keep procurement files, quotations, purchase orders, and supplier records accurate and updated.
• Coordinate with suppliers for quotations, confirmations, shipment schedules, and delivery commitments.
• Track vendor follow-ups closely to help ensure materials arrive on schedule.
• Support supplier onboarding by collecting and maintaining required documents.
• Resolve routine purchase and delivery issues by communicating effectively with vendors.
• Partner with stores and warehouse teams for incoming material receipt.
• Ensure Goods Receipt Notes are created on time and properly documented.
• Check delivery challans, invoices, and supporting papers against purchase orders.
• Assist in monitoring inventory levels and raising purchase needs before stockouts occur.
• Maintain procurement transactions and supplier data in ERP platforms such as SAP, Ariba, Oracle, Tally, or similar systems.
• Prepare procurement reports and keep MIS data current.
• Ensure records are complete, accurate, and ready for audit review.
• Support month-end and year-end procurement documentation work.
• Follow procurement SOPs, approval flows, and company policies.
• Make sure every transaction complies with internal controls and documentation rules.
• Support audits by sharing relevant procurement records.
• Look for ways to improve procurement processes and operational efficiency.
• Work with Procurement, Stores, Finance, Logistics, Production, and Quality teams.
• Coordinate with Finance for invoice checks and payment processing.
• Help with urgent buying needs and fast-track critical deliveries when necessary.
• Keep communication clear and consistent so procurement activities run smoothly across departments.

Requirements

• Bachelor’s degree in Commerce, Business Administration, Supply Chain, Operations, Engineering, or a related discipline.
• 3 years of experience in procurement, purchasing, supply chain, or stores operations.
• Freshers with a solid grasp of procurement concepts may also be considered.
• Experience in manufacturing, automotive, industrial equipment, consumer durables, electronics, or engineering environments is preferred.
• Understanding of the procurement lifecycle, purchase orders, vendor coordination, GRN, inward processing, and invoice verification.
• Comfort using ERP systems such as SAP, Ariba, Oracle, Tally, or similar tools.
• Strong command of Microsoft Excel and Google Sheets.
• Awareness of inventory control and procurement documentation practices.
• Basic understanding of GST-related procurement paperwork will be an advantage.
• High attention to detail, strong follow-through, ownership, accountability, and good communication skills.
• Ability to work in a fast-moving environment and collaborate well with different teams.

Additional information

Success measures: purchase order turnaround time, timely availability of materials, effectiveness of vendor follow-up, accuracy of procurement documentation, ERP data quality, prompt GRN and invoice processing, adherence to procurement SOPs, and internal stakeholder satisfaction.

Education

Eligible qualifications: B.Tech / B.E. in Electronics and Telecommunication Engineering, Electronics and Communication Engineering (ECE), Energy and Power Engineering, Electrical and Electronics Engineering (EEE), Production and Industrial Engineering, Mechanical Engineering, or Robotics and Automation Engineering.

About the company

Zenergize is a fast-growing deep-tech startup founded by IIT and IIM alumni. The company builds intelligent EV charging and energy solutions using EV, IoT, AI, and energy technologies to help speed up India’s shift toward sustainable energy infrastructure.