PF Secretarial

Role summary

This position is focused on secretarial compliance support for the company’s Indian operations as well as its overseas subsidiary entities. The role involves ensuring timely statutory filings, maintaining governance records, and coordinating compliance activities across multiple jurisdictions.

Job context and key challenges

The work requires careful tracking of changing corporate laws, rules, and regulatory requirements, along with prompt preparation and submission of documents, returns, and other filings. The role also calls for staying current with the legal framework in countries where overseas subsidiaries operate and supporting loan/security documentation while observing FEMA and RBI requirements.

Key responsibilities

• Prepare and submit e-forms, statutory documents, reports, and returns under the Companies Act, 2013 and listing-related obligations.
• Maintain statutory registers and keep them updated on an ongoing basis.
• Compile and circulate the list of related parties to units and refresh it every quarter.
• Track and record updates on related party transactions.
• Coordinate with units to collect quarterly compliance reports and CEO-CFO certificates.
• Draft questions and answers for annual general meetings and support the conduct of general meetings.
• Prepare security and borrowing-related documents such as Debenture Trust Deeds, Deeds of Hypothecation, and Title Search Reports.
• Ensure documentation is prepared in line with checklists provided by debenture or security trustees.
• Prepare agendas, minutes, and operating manuals for overseas subsidiaries, including compliance processes for board meetings, general meetings, registers, and related statutory requirements.
• Support documentation for overseas subsidiaries, including ODI forms, APR forms, and annual returns in line with RBI and FEMA regulations.
• Maintain regular MIS updates on the Companies Act, 2013, stock exchange announcements by the group, and disclosures by other cement companies.
• Create compliance checklists for filings, debenture issuance, and postal ballot processes.

Additional information

Nature of work: Secretarial compliance and corporate governance support for both domestic and overseas entities. The role requires close attention to legal updates, documentation accuracy, and coordination with internal teams and external trustees/regulators.

Major compliance areas

• Companies Act, 2013
• Listing Agreement requirements
• FEMA compliance
• RBI compliance
• Overseas subsidiary governance

Geographic scope

The role covers Indian subsidiary/company compliance and overseas subsidiary support for companies operating in Bangladesh and the UAE.