Executive Assistant

Role overview

This position is for an experienced Executive Assistant who will support about four senior leaders with high-level administrative coordination. The role calls for strong judgment, a proactive approach, discretion, and the ability to move quickly in a busy, changing environment.

The executive assistant will act as a dependable partner by organizing priorities, keeping communication flowing, and helping ensure follow-through across multiple workstreams.

Executive support and calendar coordination

• Handle complex, fast-changing calendars by organizing internal and external meetings, ranking competing requests, and fixing scheduling overlaps.
• Arrange all travel and meeting logistics, including domestic and international trips, lodging, transport, meals, and event-related details.
• Draft daily briefings, agendas, and supporting materials so leaders are fully prepared.
• Remain available for urgent adjustments to schedules, including occasional evenings and weekends when business needs require it.

Communication and stakeholder coordination

• Serve as a main contact for communication between executives and internal or external stakeholders.
• Build and sustain effective working relationships with senior leaders, team members, and important partners.

Operational and strategic assistance

• Anticipate upcoming needs and address problems before they affect executive productivity.
• Monitor key projects, deadlines, and action items, then follow up to keep progress on track.
• Support cross-functional alignment and communication around strategic priorities.

Meetings, offsites, and events

• Coordinate and deliver executive meetings, offsites, and events from planning through execution.
• Record notes, capture decisions, and manage follow-up actions after meetings.
• Make sure all attendees, materials, and logistics are properly aligned.

Confidentiality and professionalism

• Manage sensitive matters with strict confidentiality and a high level of professionalism.
• Use sound judgment when balancing urgent priorities and private information.

Administrative operations

• Oversee expense reports, budget tracking, and vendor coordination.
• Keep filing systems and documentation well organized and current.
• Provide general office support such as typing, spreadsheet preparation, and maintenance of filing systems and contact databases.
• Look for ways to streamline processes and improve efficiency.

Experience and qualification requirements

• At least 5 years of experience supporting multiple senior executives, preferably at VP level or above, in a demanding and fast-paced environment.
• High school diploma is required; a college degree is preferred.
• Strong written and verbal communication skills, excellent organization, effective time management, and sharp attention to detail.
• Proven ability to manage several priorities at once in a high-pressure setting.
• Strong discretion, integrity, professionalism, self-awareness, emotional maturity, and diplomacy.
• Advanced proficiency with Microsoft Office tools, including Outlook, Excel, PowerPoint, and Word, as well as collaboration platforms such as Teams and Slack.
• Experience working in a complex, matrixed, or rapidly growing organization.
• Demonstrated initiative, good judgment, and a solution-oriented mindset.
• A flexible, supportive, and enthusiastic attitude is important.
• Familiarity with travel and expense systems, such as Concur, is expected.
• Must be able to work onsite in the Dallas office five days per week.

Core competencies

• Strategic thinking and anticipation of needs.
• Clear and effective communication with senior leadership.
• Ability to deliver results in a changing environment.
• Comfort with ambiguity and efficient problem resolution.
• Trust-building and strong customer orientation across the organization.

Benefits

Eligible team members may receive free play, half-price food, health coverage, dental coverage, vision coverage, a 401(k) team member match, and access to a free mental well-being platform.

Additional information

The listed duties reflect the core and essential responsibilities of the job. Depending on the situation, some team members may be asked to perform a different mix of tasks.

Equal opportunity and workplace policies

The employer is committed to equal opportunity and to maintaining a workplace free from discrimination and harassment, including sexual misconduct, based on protected characteristics such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information, and veteran status. The organization also works to prevent retaliation and support a respectful, equitable, and inclusive environment.

Employment practices are administered without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics, or any other protected category under applicable law.

Unsolicited agency resumes are not accepted. Such submissions will be treated as property of the employer and may be processed without any fee obligation.

The company participates in E-Verify and will provide Form I-9 information to the federal government to confirm authorization to work in the United States.