Document Controller

Role overview

This position is for a Document Controller at a residential real estate project site in Bangalore. The role focuses on maintaining complete control over project documents, keeping records accurate and current, and making sure all documentation supports statutory and project compliance.

Core responsibilities

• Handle the full lifecycle of project records such as drawings, contracts, approvals, reports, and related files.
• Apply consistent version control and document numbering practices.
• Monitor all documents coming in and going out, and keep updated logs and registers.
• Distribute documents promptly to the right internal and external stakeholders.
• Organize and maintain physical as well as digital document archives for quick access.
• Ensure documents are easy to retrieve for audits, project reviews, and team use.
• Store and archive project records in line with company retention rules and policy.
• Work with Project Management, Design, Legal, Procurement, and contractors to collect, submit, and track documents.
• Follow up with consultants and vendors for missing or pending drawings and papers.
• Support clear documentation movement and communication across departments.
• Keep statutory, project, approval, and compliance records complete and up to date.
• Assist with internal and external audits by providing the needed documents.
• Track permissions, approvals, and other compliance-related records.
• Prepare regular status reports covering pending approvals, document progress, and submission tracking.
• Maintain MIS dashboards for document monitoring and reporting.
• Escalate delays or gaps in document submission to project leadership.

Candidate profile

The role is intended for a graduate from any discipline, with an engineering or construction background preferred. Prior experience in document control within real estate or construction is strongly preferred. The candidate should be comfortable working with drawings, contracts, approvals, and construction-related records, and must be able to use MS Excel, MS Word, and document management systems effectively.

Experience and notice period

A total experience of 3 to 7 years is preferred for this role. Applicants who can join within a maximum notice period of 30 days are preferred.

Work environment

This is a full-time, on-site position based at a site office in Bangalore.

Preferred exposure

Experience in residential real estate projects is desirable. Familiarity with EDMS, Aconex, or similar document control platforms will be an advantage.

Key strengths required

The ideal candidate should be highly accurate, detail-oriented, able to manage multiple documents and deadlines, and effective at coordinating with several teams and follow-ups.