Executive Assistant

Role overview

This is a senior-level Executive Assistant opportunity supporting an executive who operates across several companies and sectors. The work is fast-moving and highly accountable, with a strong need for structure, discretion, and the ability to keep many moving parts organized at once. You will serve as the main coordination point across consulting, finance, advisory, legal operations, and cybersecurity activities, helping ensure priorities stay visible and execution stays on track.

The position is remote and aligned to U.S. business hours. It is suited to someone who works proactively, thinks ahead, and can bring order to complex workflows without close day-to-day oversight.

Key responsibilities

• Coordinate the executive’s activities across multiple businesses, keeping priorities aligned and execution consistent.
• Handle complicated scheduling across several organizations while balancing changing demands and competing commitments.
• Review inbox activity, surface urgent items, and prepare replies when needed.
• Follow projects, milestones, deliverables, and key obligations across different business lines.
• Set up meetings, create agendas, and record action points and follow-up items.
• Maintain clear visibility over active responsibilities and track progress regularly.
• Create simple organizational systems that improve clarity, ownership, and workflow management.
• Spot risks, delays, and process blockers early and act before they grow into larger issues.
• Coordinate communication between internal teams and outside stakeholders.
• Research issues independently, troubleshoot problems, and resolve them using available resources and documentation.
• Contribute to better processes, stronger structure, and higher executive efficiency over time.

Requirements

• 3 to 5 years of experience as an Executive Assistant or in a comparable support role for senior leaders, founders, or partners.
• Excellent organization and follow-through, with strong attention to detail.
• Strong English communication skills, both written and spoken.
• Comfort working in fast-paced, uncertain environments with multiple priorities.
• Sharp judgment, problem-solving ability, and practical decision-making skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Capability to work independently in a remote setting with limited supervision.
• Proficiency with Microsoft Office and Google Workspace.
• Helpful experience supporting executives who oversee multiple businesses or functions.
• Experience in consulting, finance, legal, investment, or advisory settings is highly valued.
• Background in building or improving task management systems and workflows is a plus.
• Exposure to startup or high-growth environments is an advantage.

Benefits

• Monthly compensation of USD 1,500 to USD 2,500, depending on assessment.
• Fully remote work within LATAM.
• Work schedule aligned with U.S. business hours, Monday through Friday.
• Exposure to a broad mix of industries, including consulting, finance, legal operations, and cybersecurity.
• Direct collaboration with senior leadership in a high-impact position.
• A fast-paced environment with ongoing learning opportunities.
• Freedom to build and refine systems, workflows, and operational structures.
• A role that directly supports executive productivity and cross-business coordination.

Application and hiring process

This opportunity is shared on behalf of a partner organization, which manages the application review and all subsequent steps in the hiring process. Applications are evaluated through an AI-supported matching process that compares candidates against the role’s core needs, then a shortlist is passed to the hiring company. Final decisions, interviews, and assessments are handled by the company’s internal team.

Data privacy notice

By applying, you agree that your personal data may be processed to evaluate your candidacy and shared with the hiring employer as part of the recruitment process. This is based on legitimate interest and pre-contractual measures under applicable data protection laws, including GDPR. You may exercise your rights, including access, correction, deletion, and objection, at any time.

Artificial intelligence tools may be used to support parts of the hiring workflow, such as screening applications, analyzing resumes, or reviewing responses for consistency or verification signals. These tools assist recruiters and do not replace human review. Final hiring decisions are made by people. If you want more information about data handling, you can contact the team directly.