Executive Assistant

About DCOH

DCOH is a long-established construction and development business that has been operating since 1987. Its work spans residential, commercial, hospitality, and real estate projects.

The company has delivered a range of complex developments, including recognised award-winning work such as the Charles Darwin University Danala Education and Community Precinct, which received a 2025 National Master Builders Award of Excellence.

With active operations in the Northern Territory and Victoria, DCOH focuses on delivering high-quality outcomes with attention to buildability, programme certainty, and disciplined on-site delivery.

Guided by its “Building Better” approach, the organisation combines experience, innovation, and execution to create long-term value for clients, partners, and the communities it serves.

About the Role

This Darwin-based, 12-month fixed-term opportunity is suited to a highly organised and proactive Executive Assistant who has experience supporting senior leaders in a fast-moving environment. The position requires someone who can manage multiple priorities, work with discretion, and provide a high standard of support to the Managing Director & CEO.

The ideal candidate is confident in navigating uncertainty, asking the right questions, and applying sound judgement to achieve clear and effective outcomes.

What You'll Be Doing

• Deliver senior-level administrative and operational support to the Managing Director & CEO, keeping daily activities running smoothly.
• Take ownership of the executive calendar, priorities, and correspondence, while coordinating meetings, stakeholders, and key commitments.
• Draft polished agendas, minutes, reports, and business correspondence with accuracy and timely follow-through.
• Serve as a central coordination point between the MD & CEO and internal and external stakeholders, including board members, government contacts, and industry partners.
• Arrange corporate events, sponsorships, and functions, managing planning, logistics, and related financial administration.
• Organise domestic and international travel, including itineraries, accommodation, and expense monitoring.
• Support legal and compliance administration by handling legal documents, licence and certification records, and contractual communications.
• Keep records, filing systems, and document control processes accurate, up to date, and easy to access.
• Assist with finance-related administration such as invoice processing, expense reconciliation, and reporting support.
• Handle sensitive personal and business matters with a high level of professionalism and confidentiality.
• Coordinate the MD & CEO’s personal appointments and commitments so they align smoothly with business needs.
• Provide flexible ad hoc support across executive and business priorities as required.

What We’re Looking For

• Proven experience in an Executive Assistant or senior administrative position supporting executives.
• Strong planning and time management abilities, with the capacity to juggle several priorities at once.
• Excellent communication skills and confidence dealing with senior stakeholders, government bodies, and partners.
• A professional approach, with sound judgement, discretion, and the ability to manage confidential information carefully.
• Strong capability across Microsoft 365, including Word, Excel, PowerPoint, and SharePoint, as well as business systems.
• High attention to detail and a consistent ability to produce accurate, quality work.
• The confidence to ask questions, clarify ambiguity, and make practical decisions when information is incomplete.
• The ability to work independently while also contributing positively within a team environment.
• Experience arranging events, travel, and executive-level logistics.

Application Instructions

Applicants interested in this opportunity should submit a CV and cover letter explaining their background and how they meet the outlined criteria.

Additional Information

This role is a 12-month fixed-term contract based in Darwin City, Northern Territory, Australia. The position is onsite.

No salary, stipend, number of vacancies, start date, application deadline, or benefits were specified in the source material.