Document Controller

Company Overview

Capital Smart City is a major housing development project located near the M2 Motorway and the New Islamabad International Airport. The community has been planned to meet the rising demand for housing in the twin cities and is being developed by FDHL. It is intended to become Pakistan’s first smart city by combining modern infrastructure, technology, and service-led urban planning. The project emphasizes sustainability, efficient use of resources, and a better quality of life, offering team members a setting focused on innovation, long-term planning, and contemporary urban solutions.

Role Summary

This full-time, on-site position in Rawalpindi is responsible for handling the flow of project documentation from start to finish. The Document Controller will make sure documents are created, received, categorized, shared, tracked, and stored accurately so that authorized teams can access the latest versions whenever needed. The role requires maintaining document logs, keeping both digital and paper filing systems organized, monitoring revisions and approvals, and following established document control procedures. It also includes working with project teams to collect required records on time, answering document-related queries, and assisting with audits and compliance-related reviews. Close coordination with engineering, construction, and administrative staff is essential to keep project information accurate and operations running smoothly.

Key Duties

• Manage the full lifecycle of project documents, including receipt, classification, circulation, and archival.
• Keep document registers current and ensure records remain accurate, complete, and easy to retrieve.
• Maintain orderly electronic and physical filing systems for project documentation.
• Track document updates, version changes, and approval status.
• Support adherence to company documentation standards and control procedures.
• Coordinate with internal teams to collect and distribute documentation within required timelines.
• Respond to questions related to document status, availability, and tracking.
• Assist in audits, inspections, and compliance checks by providing required records and supporting evidence.
• Work closely with engineering, construction, and administrative teams to support project execution and information integrity.

Skills and Qualifications

• Solid experience in document handling and records organization, with the ability to keep files secure, structured, and easy to access.
• Ability to prepare, review, and update project-related documentation and templates.
• Good communication skills for working with different teams and sharing document status clearly.
• Comfort with document control systems or electronic document management systems, along with MS Office and similar tools.
• Strong attention to detail, organization, and the ability to manage several document workflows and deadlines at once.
• Experience in construction, real estate development, or infrastructure projects will be considered an advantage.
• A diploma or bachelor’s degree in a related area such as Business Administration, Information Management, Engineering, or a similar field is preferred.
• Must be able to work on-site in Rawalpindi and operate effectively in a structured, process-oriented environment.

Additional Information

This role is designed for candidates who can contribute in a disciplined, collaborative setting and help maintain strong documentation standards throughout the project.