Contracts Coordinator

Company Overview

AECOM is a global infrastructure consulting organization focused on creating practical, long-term impact across transportation, buildings, water, energy, and environmental projects. The company supports clients throughout the full project lifecycle, from advisory and planning through design, engineering, construction management, and program delivery. Its teams work with a common goal of improving communities and helping shape a better future.

Role Summary

AECOM is hiring a Contracts Coordinator for its Dublin office. This position is structured as a hybrid role, with three days per week on site and two days per week working remotely.

What You Will Do

The role centers on contract administration, compliance, and performance tracking across contractor and consultant engagements. You will support the Project Manager or Service Manager by handling contract-related communication, monitoring deadlines, and maintaining key registers and assessments.

• Make sure contract administration activities follow the agreed standards and contractual terms, and escalate any non-compliance to the Contract Manager.
• Carry out agreed contract management plans and strategies.
• Define and track KPIs to support contractor or consultant performance management.
• Set KPI targets within incentive schedules under NEC contracts and assess contractor performance against them.
• Prepare performance reviews for contractors or consultants and, where needed, help shape performance improvement plans.
• Advise the Project Manager or Service Manager on contract administration matters such as compensation events, early warnings, and payment applications including final assessment.
• Draft communications and instructions on behalf of the Project Manager or Service Manager.
• Respond to contractors or consultants within the time limits set out in the contract.
• Work with Cost Managers, Schedulers, and the Project Manager to confirm quotation acceptances, compensation event assessments, and programme acceptances.
• Manage the early warning process and keep the early warning register current.
• Obtain Project Manager approval before sending communications or instructions and operate within delegated authority limits.

Requirements

The successful candidate should bring contract administration experience from aviation-related work, along with strong practical knowledge of NEC contracts and performance management.

• At least 5 years of experience handling contract administration within the NEC suite of contracts.
• Hands-on knowledge of monitoring contractor or consultant performance.
• Background in claims management.
• Ability to establish KPIs for contractors or consultants and create related incentive schedules.
• Experience administering NEC contracts.

Additional Information

AECOM welcomes applicants from all backgrounds and abilities, including people with neurodiversity and those who may need reasonable adjustments during the application process.

If you have transferable skills and believe you can contribute to the role, AECOM encourages you to apply even if you do not meet every listed requirement.

The company notes that all newly hired employees must complete in-person Day 1 onboarding at an AECOM office as a condition of employment.

AECOM also highlights that its hybrid working model offers flexibility, whether you are working from an office, remote location, or client site.

The company is a Disability Confident Employer and offers an interview to applicants with a disability or long-term condition who meet the minimum essential criteria. Applicants seeking this route can request it through the designated accommodation contact.

About AECOM

AECOM is a Fortune 500 infrastructure consulting firm that delivers professional services across advisory, planning, design, engineering, program management, and construction management. Its work spans transportation, buildings, water, new energy, and environmental projects, supported by technical expertise, digital capability, and a focus on inclusion, sustainability, and governance.

The company emphasizes a respectful workplace and encourages employees to bring their full selves to work. It also offers compensation, benefits, well-being support, and flexible work options as part of its global employment experience.

Role Details

This opening falls under Program & Project Management, with a Business Line of Buildings & Places and a hybrid work location model. The role is based in Dublin, County Dublin, Ireland.