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About Chartis

Chartis is a purpose-driven organization with over 1,350 professionals dedicated to transforming healthcare. We collaborate with more than 900 clients annually, including providers, payers, technology innovators, retail companies, and investors, to enhance the affordability, accessibility, safety, and human-centeredness of US healthcare. Our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—fosters a culture of respect, commitment, and integrity. We bring together diverse expertise from physicians and nurses to strategists and digital advisors to tackle healthcare challenges from all angles. Our core belief, 'Believe in better,' drives us to attract and retain top talent committed to making a meaningful impact. Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville.

Role Overview

Chartis is seeking a motivated, organized, and collaborative Executive Assistant to provide remote support to 5-7 senior partners. The role primarily involves managing calendars, coordinating travel, and handling expense reporting.

Responsibilities

Proactively manage the calendars of assigned partners, scheduling meetings and resolving conflicts by understanding their clients, activities, and priorities.
Coordinate all travel arrangements for assigned partners, who frequently travel to multiple US cities weekly.
Prepare and submit monthly expense reports accurately and on time.
Provide assistance with time reporting as required.
Maintain and update client contact information within the CRM system (SalesForce).
Generate and manage correspondence, including emails and holiday cards, as needed.
Type and proofread various documents, such as engagement letters and reports, upon request.
Offer occasional support for office meetings, including arranging catering and booking conference rooms.
Provide administrative support for business development, internal meetings, and industry events.
Undertake special projects and other administrative tasks to support firm objectives as assigned.

Qualifications And Desired Skills

Possess a minimum of 3-5 years of experience in providing executive-level support within a professional services setting (e.g., consulting, legal, financial services).
A Bachelor's degree is preferred.
Demonstrate exceptional organizational abilities, with a proven capacity to multitask and prioritize effectively in a fast-paced environment.
Exhibit excellent verbal and written communication skills.
Maintain an outstanding client service orientation, being highly responsive and willing to exceed expectations.
Show a keen attention to detail in all tasks.
Ability to proactively identify and resolve problems independently with minimal supervision.
Exercise sound judgment and maintain a high level of professionalism and maturity.
Be an outstanding team player, contributing to a collaborative and positive work atmosphere.
Proficiency in Microsoft Outlook and Word is essential.
Prior experience with SalesForce, HubSpot, MS Teams, and Zoom is advantageous.
Experience in event coordination is a plus.
Willingness to travel on an ad hoc basis (approximately 1-2 days per quarter).

Additional Information

The salary range for this position is $68,000 to $90,000 annually, with potential eligibility for a discretionary annual bonus. This range considers various factors including skills, experience, training, licensure, practice area, and business needs. Chartis offers a comprehensive benefits package, including medical, dental, vision, HSA, FSA, disability and life insurance, a 401(k) match, paid time off, a wellness stipend, and other voluntary benefits.

Chartis is committed to fostering a diverse workforce and values the uniqueness and varied perspectives of its employees. We provide equal opportunity employment irrespective of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.

Executive Assistant