Document Controller

Role Purpose

The Document Controller will oversee the management, control, tracking, and upkeep of all project-related documentation within the Operations Department. This role is crucial for ensuring that engineering, technical, commercial, quality assurance/quality control (QA/QC), health, safety, and environment (HSE), procurement, and project correspondence documents are systematically managed, distributed, archived, and easily retrievable throughout the entire project duration.

Key Accountabilities

• Maintain and update project document control systems and registers.
• Manage the receipt, distribution, tracking, and filing of all project documents.
• Control document revisions and ensure project teams have access to the most current approved versions.
• Generate and distribute transmittals, correspondence, and reports on document status.
• Liaise with project teams, consultants, clients, and subcontractors regarding document submissions and approvals.
• Keep records of shop drawings, material submittals, requests for information (RFIs), method statements, inspection requests, and as-built documentation.
• Track the approval status of documents and follow up on pending submissions.
• Ensure adherence to company policies, client specifications, and established document control standards.
• Assist in project closure by compiling and archiving all final project documentation.
• Uphold the confidentiality, accuracy, and accessibility of all project records.

Qualifications, Experience, Knowledge & Skills

• Possession of a Diploma or Bachelor’s Degree in Mechanical Engineering or a comparable field.
• A minimum of 3 to 6 years of professional experience in plumbing works, specifically within construction or MEP projects.
• Previous experience on projects within the UAE is advantageous.
• Knowledge of UAE authority requirements, including those of DM, DEWA, and ADDC, is necessary.