Scheduling Clerk

About the role

This temporary Scheduling Clerk position sits within the Human Resources department and focuses on coordinating staffing needs across the organization. The role is responsible for keeping employee schedules current, arranging relief and on-call coverage, and maintaining accurate records and data entries. Working alongside leadership, the clerk helps ensure scheduling follows collective agreement rules while supporting efficient staffing and minimizing overtime and agency use.

The position calls for someone who can work with a good degree of independence, set priorities effectively, and decide how to handle unusual situations while staying aligned with the organization’s mission, vision, values, and policies.

Work details

• Requisition ID: 405835
• Position number: 399-71120-A328-T4
• Employer: Southern Health-Santé Sud
• Department/unit: Human Resources
• Site: TBD
• Work location: TBD
• City: Within Manitoba
• Union status: Non Union
• Hiring status: Temporary
• FTE: 1.00
• Employment arrangement: Hybrid
• Daily hours worked: 7.75
• Shift pattern: Days
• Annual base hours: 2015
• Planned start date: 07/20/2026
• Planned end date: 03/31/2027
• Reason for term: Other Leave
• Salary: To be determined
• Posting end date: June 30, 2026

Who the employer is

Southern Health-Santé Sud serves a diverse region and works in partnership with local communities to provide safe, accessible, sustainable, people-centred health care. The organization supports people across all stages of life and collaborates with seven First Nations communities, Francophone, Métis, Mennonite, and Hutterite communities, along with a growing newcomer population. The workplace emphasizes community connection, inclusion, and a strong sense of purpose.

Key duties

• Coordinate day-to-day human resource staffing activities.
• Create, update, and maintain staff schedules.
• Arrange relief coverage and on-call shifts as needed.
• Enter and maintain staffing information accurately in system records.
• Work with leaders to apply collective agreement scheduling rules.
• Build schedules that are practical and cost-conscious.
• Help reduce overtime and dependence on agency staffing.
• Use sound judgment when prioritizing tasks and addressing unusual issues.

Experience and education

• At least 1 year of experience using electronic employee scheduling systems.
• At least 3 years of experience working in a health care setting.
• Grade 12 education or an equivalent credential.
• Training on ESP scheduling software is preferred.
• Other combinations of education and experience may also be accepted.

Skills and qualifications

• Strong proficiency with Microsoft Office tools, especially Excel, Outlook, and Teams.
• Practical understanding of collective agreements.
• Comfort using office equipment.
• Ability to manage staff scheduling in a computerized system.
• Clear oral and written communication.
• Ability to collaborate well in an interdisciplinary setting.
• Confidence to work independently and make decisions.
• Analytical problem-solving approach.
• Ability to work with minimal supervision and as part of a team.
• Capacity to meet tight deadlines and balance multiple priorities in a fast-paced environment.
• Respect for cultural diversity and inclusive service delivery.
• Confidentiality across paper, electronic, and other formats.
• Strong attendance and work record.
• Valid Class 5 driver’s licence, access to an all-purpose insured vehicle, and liability insurance of at least $1,000,000.

Working conditions

• Must be able to meet the physical and mental demands of the role.
• No hazardous or significantly unpleasant working conditions are expected.
• Evenings and weekends may occasionally be required.
• Travel to other regional facilities may be needed depending on job duties.

Additional terms

This temporary assignment may conclude earlier than the stated end date in accordance with the collective agreement.

Applicants may request reasonable accommodation during the selection process if materials or activities need adjustment.

Indigenous applicants are encouraged to apply and may voluntarily identify themselves in their cover letter or application. The organization has a commitment to increasing Indigenous representation across all levels of its workforce.

The successful candidate must complete and maintain satisfactory checks for criminal record, vulnerable sector, adult abuse registry, and child abuse registry. Any related service charges will be the candidate’s responsibility.

Three work-related references are required. References must not be relatives and should be able to speak to current and past job performance.

In designated program and service areas serving French-speaking communities, services are expected to align with the Government of Manitoba’s French Language Services Policy and the organization’s policy. If no bilingual applicant meets the full language requirement, other fully qualified candidates may still be considered.

Competition files for union-represented roles may be subject to grievance review by internal represented applicants. If that occurs, relevant information from the competition file may be shared with the grievor’s representative, while information protected by law or not relevant to the grievance will be removed.

Certification

No certification or licence is specifically required for the role beyond the listed driver and insurance requirements.