Receptionist

Role overview

A prominent private equity firm with spacious, attractive offices in Munich is hiring a Receptionist for an immediate start on a permanent basis. Because the position is centered around welcoming visitors face-to-face, the role is fully office-based, five days a week.

You will report to a highly supportive HR Manager and share front-of-house duties with other reception colleagues. The environment is collaborative, with strong encouragement to build your skills and grow within the role. The company values first-rate service and is looking for someone who genuinely understands the importance of reception in a professional setting. Experience from a corporate reception desk or from the hospitality/hotel sector would fit well.

About the employer

The business is a respected investment firm located in central Munich. It operates with a flat structure and values professionalism, friendliness, entrepreneurship, and respect. Reception is a key function because it shapes the first impression for callers, visitors, and staff alike.

What you will do

• Welcome guests alongside the other reception team members in a polished and approachable way
• Prepare meeting rooms for conference calls, internal meetings, and events
• Handle incoming telephone calls and route them to the right person or department
• Coordinate with external service providers such as cleaners, facilities teams, and coffee suppliers
• Organize catering when required for meetings and events
• Keep supplies such as stationery, food, and beverages available and replenished
• Check that office equipment remains in working order
• Help maintain clean kitchen areas and remind teams to follow internal procedures
• Manage incoming and outgoing emails in both German and English
• Support document handling tasks including signatures, printing, and binding

What the employer is looking for

The ideal candidate will be professional, warm, composed, and comfortable working in a busy environment. A proactive attitude and willingness to learn are important, along with confidence to ask questions when needed. The role requires someone who is strongly service-oriented, able to form professional working relationships, and capable of juggling several priorities at once. You should remain steady when plans change at short notice and contribute positively as part of a team.

Languages and working style

Fluent German is required, and English must be at an advanced professional level, since both languages will be used in day-to-day business communication. The role is based in the office every day.

Benefits and package

The salary will be competitive and aligned to experience. In addition, the employer offers a discretionary bonus, annual salary reviews, wellness benefits, complimentary food and drinks throughout the day, and a cooked lunch provided onsite. You will receive 30 days of holiday plus public holidays. The company also provides a supportive team setup with a buddy to help cover your responsibilities during your absence, as well as company-wide offsites and events.

Additional information

This is a permanent position with an immediate start. The workplace is described as highly supportive and collaborative, offering a strong environment for learning and development.