Project Coordinator

Opportunity

PTAG is inviting applications for a Project Coordinator who can contribute to the successful delivery of major capital projects. This position supports a growing team and offers the chance to work with established industry players on complex, high-impact initiatives.

About PTAG

PTAG is a Project Management Advisory and Services organization that supports clients in planning, managing, and executing challenging projects with a focus on innovation, integrity, and collaboration. The company’s purpose is to help clients deliver and operate capital projects efficiently, while its long-term vision is to support global leaders in selecting, planning, and carrying out major initiatives.

Values

• Safety is treated as the highest priority for employees, suppliers, and clients.
• Partnership and collaboration are central to how PTAG works with clients and service providers.
• Leadership is demonstrated through the use of proven project best practices.
• Accountability means taking ownership across all parts of every engagement.
• Client satisfaction is pursued on every project with the goal of complete satisfaction.
• Integrity is reflected in open, transparent communication at all levels.

Role Overview

The Project Coordinator will support project administration, scheduling, reporting, coordination, documentation, and close-out activities. The role involves working closely with project managers, superintendents, accounting, customers, subcontractors, and other stakeholders to help keep projects on track and aligned with contractual and technical requirements.

Key Duties

• Build and maintain professional working relationships with owners, partners, consultants, subcontractors, and the public.
• Review and understand the project contract.
• Track and forecast scope changes and change orders.
• Represent the company professionally in internal and external interactions.
• Use the project management system for administrative support.
• Update schedules as directed by the project manager and superintendent.
• Prepare contracts and purchase orders when instructed by the project manager.
• Report on milestones and any schedule adjustments.
• Coordinate technical development, scheduling, and resolution of engineering design and testing issues.
• Support safety programs and monitor related statistics as needed.
• Work with accounting to ensure project accounting is accurate and completed on time.
• Assist the project manager with monthly progress applications.
• Provide project updates to customers and confirm their needs are being addressed.
• Share status and progress reports with customers, the project team, and management.
• Lead close-out activities, including document archiving, maintenance and warranty manuals, deficiency tracking, warranty follow-up, and return of as-built drawings from subcontractors.
• Review design work for alignment with engineering principles, company standards, customer contract requirements, and specifications.
• Participate in basic layout and field engineering tasks, including collection of as-built information.
• Support estimating and project management activities when needed.
• Prepare and maintain punch lists for outstanding work items.
• Coordinate subcontractor activities.
• Participate actively in quality assurance by applying policies and procedures correctly.
• Draft and review purchase specifications and subcontract documents.
• Carry out additional assigned duties.

Qualifications

Applicants should have post-secondary education in engineering or construction management, or a comparable mix of education and relevant experience. A background of 1 to 3 years as a Project Coordinator or in a similar position is preferred, ideally in project engineering or heavy construction; co-op experience may also be considered. Familiarity with construction-related software such as Primavera, AutoCAD, and SAP is expected, along with strong Microsoft Office skills including Outlook, Excel, Word, and PowerPoint. The role also requires mobility, a willingness to travel to project locations, and the ability to work a flexible schedule.

Why Consider PTAG

PTAG offers the chance to join a growing consulting firm with opportunities to develop professionally while contributing to major infrastructure and capital projects. The role provides exposure to respected clients and partners, competitive compensation, comprehensive benefits, a flexible work environment, advancement opportunities, an Employee Share Purchase Plan (ESPP), and a workplace culture grounded in safety, accountability, and excellence. PTAG is an equal opportunity employer committed to diversity and inclusion.

Location and Application

This role is based in Markham, Ontario, Canada, and the employer also references project support opportunities in Calgary, Alberta, and Houston, Texas. Applicants may submit their applications through the company’s careers portal or the referenced professional networking channel.