Executive Assistant

About the Firm

Cadwalader, Wickersham & Taft LLP is a leading international law firm serving major financial institutions, corporations, government bodies, charitable and healthcare organizations, and private clients with practical and innovative solutions to complex legal and financial matters. With more than 300 attorneys across offices in New York, London, Charlotte, and Washington D.C., the firm is known for delivering high-level legal counsel and strong client service.

Role Overview

The Executive Assistant will support the Office Managing Partner in the Charlotte office along with a group of attorneys. This position is based in Charlotte, NC and is an on-site full-time role.

Key Responsibilities

• Manage dense calendars and deadline reminder systems, and coordinate meetings both inside and outside the firm.
• Review incoming email, organize it by priority, and route it appropriately.
• Arrange travel itineraries and related logistics.
• Process and track expense reimbursements through Emburse.
• Enter attorney time records in InTapp and coordinate closely with the Billing Department.
• Collaborate with colleagues across different departments as needed.
• Draft and format correspondence, memoranda, legal paperwork, and forms in Microsoft Word.
• Answer and screen telephone calls, ensuring messages are recorded and passed on accurately.
• Protect the confidentiality of client and firm information at all times.
• Keep departmental files organized and up to date.
• Use standard office equipment such as copiers and scanners.
• Take on additional related assignments when requested.

Required Background and Skills

Candidates should bring around three or more years of administrative experience, along with strong working knowledge of Microsoft Word and Excel. The role calls for excellent proofreading ability, strong written and verbal communication skills, the capacity to follow instructions carefully, and highly developed organizational skills. Willingness to work overtime when necessary is also expected. A bachelor’s degree is preferred.

Equal Opportunity Statement

The employer provides equal employment opportunities to all qualified applicants regardless of race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity or expression, or any other status protected by applicable federal, state, or local law.