Executive Assistant

Role overview

This is a 12-month fixed-term Executive Assistant opportunity with a global investment firm, based in London’s West End. The position supports several senior Managing Directors in a demanding, fast-moving setting, with one day working from home each week.

The role suits an experienced EA who is confident handling complex calendars, arranging overseas travel, and serving as a dependable partner to senior leaders.

Key duties

• Take ownership of busy, frequently changing executive diaries.
• Arrange detailed international travel plans and itineraries.
• Coordinate meetings across different time zones.
• Handle expense administration and record keeping.
• Prepare materials for meetings and support wider business tasks.
• Maintain accurate expense documentation and related records.
• Develop effective working relationships with both internal teams and external contacts.
• Partner closely with a well-regarded administrative team.
• Stay ahead of executive needs and resolve diary clashes before they become issues.

Candidate profile

The ideal applicant brings substantial experience supporting senior leaders at Managing Director level. A background in financial services, trading, investment management, private equity, hedge funds, banking, or another similarly intense corporate environment is preferred.

You should be highly organised, able to prioritise competing demands, and comfortable remaining composed under pressure. Strong communication skills, stakeholder management ability, a practical problem-solving mindset, excellent attention to detail, and advanced Microsoft Office skills are all important for success in this role.

Work arrangement

This is a 4-day-in-office role with 1 day working from home, based in the West End, London. It is offered on a 12-month fixed-term contract.

Equal opportunity

The employer states that they are an equal opportunity employer and do not discriminate on any grounds.