Executive Assistant

About the Company

Astro Pak is a leading U.S. specialist in precision cleaning and passivation, serving high-purity gas and fluid systems and carrying out precision cleaning of components and hardware through its cleanroom facilities. Since its founding in 1959, the company has delivered on-site precision chemical cleaning across every state in the U.S. and on projects in Asia, continental Europe, England, Ireland, and Mexico. Its services support more than 15 industries, including data centers, biotechnology, pharmaceuticals, aerospace, semiconductor, and other selected industrial markets.

Role Summary

Astro Pak is looking for a highly organized, proactive, and detail-driven Executive Assistant to support the Executive Leadership Team, including the President, COO, CFO, and CPO. This position is a key operational partner to senior leaders and is responsible for keeping executive priorities, communication, travel, meetings, and daily administrative work running smoothly.

The right candidate will do well in a fast-moving, growth-focused environment, handle sensitive matters with discretion, use sound judgment, and manage several priorities independently while helping advance strategic business initiatives.

Key Responsibilities

• Deliver day-to-day administrative support to the President, COO, CFO, and CPO.
• Organize complex calendars, meeting schedules, and prioritization across internal and external stakeholders.
• Handle executive communications such as email screening, drafting correspondence, and preparing briefing documents.
• Act as a point of contact between executives and employees, customers, vendors, and partners.
• Protect confidentiality and maintain a professional approach when dealing with sensitive business and personnel topics.
• Arrange domestic and international travel, including flights, hotels, ground transport, and full itineraries.
• Prepare detailed travel plans and logistics packets.
• Plan executive meetings, offsites, leadership sessions, and internal events.
• Support logistics for board meetings, leadership summits, and executive planning sessions.
• Record and circulate meeting agendas, notes, and action items.
• Assist with general office coordination and administrative workflows.
• Manage office supplies, vendor coordination, and service requests as needed.
• Support onboarding logistics for executive hires and key leaders.
• Help coordinate cross-functional initiatives and follow up on executive priorities.
• Create and format PowerPoint presentations for executive meetings, board discussions, and leadership communication.
• Carry out basic Excel tasks such as tracking, reporting, summaries, and simple data analysis.
• Compile briefing materials, reports, and dashboards for leadership review.
• Assist with document preparation, formatting, and version control.
• Track executive priorities, deadlines, and deliverables.
• Support cross-functional coordination connected to strategic initiatives.
• Anticipate executive needs and proactively remove administrative or logistical blockers.
• Take on special projects assigned by the Executive Team.

Requirements

• At least 5 years of experience supporting senior executives in a fast-paced business setting.
• Proven ability to manage multiple executive calendars and competing priorities.
• Strong working knowledge of Microsoft Office, especially PowerPoint, Excel, Outlook, and Word.
• Excellent organization, time management, and prioritization abilities.
• Strong discretion and the ability to manage confidential information appropriately.
• Clear written and verbal communication skills.
• Capacity to work independently and apply sound judgment.
• Preferred: experience supporting executive teams with multiple leaders.
• Preferred: exposure to industrial services, field services, construction, or similar operational environments.
• Preferred: experience preparing board-level materials and executive reports.
• Preferred: familiarity with expense management, travel platforms, and project tracking tools.
• Key strengths include executive presence, proactive problem-solving, attention to detail, comfort with ambiguity, strong stakeholder management, and a hands-on, results-oriented mindset.

Benefits

• Highly employer-subsidized medical, dental, and vision coverage.
• Competitive retirement savings and 401(k) plans.
• Flexible spending options.
• Family leave.
• Training opportunities.
• Paid time off.

Equal Opportunity Statement

Astro Pak Corporation is an equal opportunity employer. Qualified applicants and employees are considered without discrimination based on race, color, religion, sex, including pregnancy, sexual orientation, gender identity, age 40 or older, national origin, disability, genetic information, or protected veteran status. The company will provide reasonable accommodations for applicants or employees with disabilities and follows all applicable federal, state, and local anti-discrimination laws.