Executive Assistant

About the Company

BioRender is focused on speeding up how people learn, discover, and share science. The company aims to make scientific knowledge easier to communicate, more collaborative, and broadly understandable.

About the Role

This role is an Executive Assistant position supporting Ryan, one of the co-founders, in a high-trust and high-ownership capacity. You will help keep priorities organized, support decision-making through structure and follow-through, and ensure important work does not get missed.

The position is not a standard administrative assistant role. It offers close exposure to company strategy, direct interaction with senior leadership, and the chance to influence how an executive works day to day.

This is a full-time hybrid role in Toronto. Remote work is available, but in-office presence will be needed for key meetings, team gatherings, and collaborative working sessions.

Executive Partnership and Operations

• Support Ryan as a dependable partner by managing a complex calendar, organizing priorities, and handling delegated tasks with confidence.
• Monitor commitments and workload, raising concerns when priorities conflict or tradeoffs are needed.
• Manage core EA responsibilities such as travel coordination, expense handling, meeting preparation, inbox review, and general administrative support.

Alignment and Follow-Through

• Keep track of action items and major initiatives coming out of leadership meetings.
• Help coordinate cross-functional work, maintain alignment across the right stakeholders, and move Ryan’s priorities forward without unnecessary escalation.

Process Improvement

• Look for ways to simplify workflows, improve systems, and introduce better tools or processes.
• Use technology, including AI, to improve speed and efficiency in both your own work and your executive’s workflow.

What You Bring

• 3 to 6 years of experience in executive assistant or executive operations work, preferably in a fast-moving startup or similarly dynamic environment.
• A flexible, can-do approach that handles both small details and larger initiatives with equal confidence.
• A first-principles mindset that helps you understand context and make thoughtful decisions when situations are unclear.
• Comfort using AI tools to work faster and smarter.
• Strong organization, initiative, emotional intelligence, and judgment in a fast-paced setting.

Why Join BioRender

• Join a mission-driven team working to improve scientific communication and accelerate discovery; BioRender figures have been used in more than 54,000 publications.
• Be part of a product loved by millions, with strong user loyalty across 200+ countries.
• Work at a company backed by respected investors and accelerators, including Y Combinator, with growth similar to leading SaaS businesses.
• Enjoy a remote-first culture with team members across Canada and the United States, offering flexibility to work from anywhere.

Additional Information

BioRender is an equal opportunity employer and welcomes applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

By applying, you agree to the handling of your personal information by BioRender in line with GDPR and the company’s privacy policy.