Executive Assistant

Role overview

A nonprofit organization based in West Los Angeles is hiring an experienced Executive Assistant to support the Chief of Staff and provide broad administrative assistance to two busy C-suite leaders. This is a high-visibility position that requires confidence working with prominent stakeholders and adapting quickly in a demanding environment.

Key responsibilities

• Manage complex calendars and coordinate busy schedules.
• Prepare meeting materials and help organize meeting logistics.
• Book travel and handle expense reporting.
• Take care of errands, including lunch and coffee pickups.
• Support billing-related tasks and help maintain internal systems.
• Attend and assist with events, including assignments that may fall on evenings and weekends.

Working pattern

The standard schedule is Monday to Friday, 9:00 AM to 6:00 PM. The role is based in the office three to five days per week, with the exact in-office schedule changing as needed. Candidates should also be open to overtime, after-hours support, and some weekend work. Paid overtime is available.

What the employer is looking for

• At least 3 years of Executive Assistant experience.
• A bachelor’s degree.
• A valid driver’s license.
• Background in a fast-moving environment such as entertainment agencies or finance.
• Strong communication and people skills.
• A flexible, hands-on attitude and willingness to take on tasks of any size.

Additional notes

The ideal candidate will be comfortable supporting high-profile individuals and thriving in a fast-paced workplace. Success in this role depends on adaptability, professionalism, and a service-oriented mindset.