Tender Search Coordinator

About the Company

KGS Group is an employee-owned, multidisciplinary engineering consulting firm that supports clients throughout North America and in other regions. Its team includes engineers, scientists, technologists, and support staff who focus on strong engineering and project management outcomes.

The company places a strong emphasis on long-term relationships and a people-first culture. Employees can expect professional growth opportunities, a flexible and collaborative environment, and involvement in a wide range of challenging projects across Canada, the U.S., and beyond.

Role Overview

The Tender Search Coordinator will act as a key connector between the Business Development System & Pursuits department and the rest of the organization. The position supports engineering and scientific teams in meeting business objectives by finding, monitoring, and sharing relevant bid opportunities across the company’s offices.

Key Responsibilities

• Search for and identify suitable bid opportunities using online procurement platforms such as Merx, Biddingo, and Bids & Tenders across Canada and the U.S.
• Update the opportunity database regularly and distribute new opportunities to the right internal teams, including any addenda or related notices tied to active bids.
• Maintain accurate and dependable records in the opportunity database, including portal access details such as usernames, passwords, and payment information.
• Spot opportunities that have not yet been assigned and follow up with the appropriate internal contacts when required.
• Build and refresh tender search filters based on markets, services, regions, and client groups.
• Track competitive procurement activity from current clients and markets and manage access to client-specific tender portals.
• Prepare government forms, client questionnaires, and qualification statements.
• Coordinate closely with internal stakeholders on possible bid pursuits.
• Support the Tender Search Team by helping with scheduling, training, and backup coverage.
• Recommend and implement improvements that make the proposal search process more efficient and effective.
• Recommend and implement improvements that make the tender search process more efficient and effective.
• Carry out other tasks assigned by the BDSP Manager.

Candidate Profile

The ideal candidate is highly organized, detail-oriented, and able to work to tight deadlines. Success in this role requires strong coordination skills, initiative, and the ability to manage multiple priorities in a fast-moving environment.

• A diploma or degree in administration, logistics, or a closely related field, or equivalent industry experience.
• At least 2 years of direct experience identifying bids and leads; experience with proposal-related work is considered an asset.
• Familiarity with online tender platforms such as Merx, Biddingo, and Bids & Tenders is preferred.
• Understanding of the Canadian A/E/C market and/or professional services is an asset.
• Comfort working with technology and quickly learning about services, departments, and markets.
• Strong proficiency with Microsoft Office, SharePoint, Excel, Outlook, and Adobe Acrobat.
• Ability to adjust to changing priorities and remain effective in high-pressure situations with critical deadlines.
• Excellent communication and interpersonal abilities, with a strong capacity to build relationships and work collaboratively.
• Self-driven, able to set priorities, manage a personal schedule, and coordinate with colleagues across departments, market sectors, and locations.

Additional Information

KGS Group is an employee-owned equal opportunity employer that provides a competitive total compensation and benefits package.

The company is committed to creating an inclusive, respectful, and accessible workplace. Candidates of all abilities are encouraged to apply, and accommodations are available on request throughout the recruitment and selection process.

Reference ID: 580

Job location: Winnipeg, Manitoba, Canada

Posting start date: 6/11/26