Receptionist

About the Company

Bluestar Engineering Ltd. is an EPCM firm based in Calgary that works on oil and gas as well as renewable energy projects. The organization brings together a multidisciplinary team with extensive industry experience.

Role Overview

The company is looking for a Receptionist to support day-to-day front desk operations and provide broad administrative assistance across the office.

Key Responsibilities

• Welcome visitors, direct them to the right person or office, and share basic information as needed.
• Handle incoming calls by answering, screening, transferring, and taking messages in a prompt and professional way.
• Keep the reception area neat, organized, and ready for guests.
• Receive, sort, and distribute mail, parcels, and deliveries, and prepare and monitor outgoing courier shipments.
• Order, replenish, and track office supplies and equipment so workplace needs are consistently met.
• Maintain filing systems and office records while following record-retention guidelines.
• Coordinate meetings, appointments, events, and travel arrangements.
• Support administrative needs such as correspondence handling, phone coverage, and visitor reception.
• Help improve office workflows, systems, and procedures to increase efficiency and reduce waste.
• Manage supplier relationships for office supplies, equipment, and related services.
• Coordinate internal activities such as meetings, team-building events, employee appreciation initiatives, community outreach efforts, and vendor lunch-and-learns.
• Arrange business and project-related travel, meetings, lunches, and similar scheduling needs when required.

Communication and Coordination

• Share updates and important information across the office clearly and efficiently.
• Communicate with clients, suppliers, and other external contacts as needed.
• Act as the central contact point for reception-related inquiries.
• Monitor office supplies and place orders when needed.
• Provide general administrative help to staff members.

Requirements

• 1 to 3 years of experience working as a receptionist or office administrator.
• Intermediate proficiency with MS Word, MS Excel, and PowerPoint.
• Strong written and spoken communication skills.
• Self-driven, organized, and able to manage priorities effectively.
• Comfortable multitasking and adapting in a busy, fast-moving environment.
• Friendly, approachable, and collaborative in a team setting.
• Willingness to learn and grow professionally.

Benefits

The role comes with competitive compensation, a flexible work schedule, and a lively workplace culture focused on growth and innovation. The benefits package includes virtual healthcare, extended health coverage, dental coverage, an Employee and Family Assistance Program (EFAP), emergency travel insurance, disability insurance, and life insurance for the employee and dependents.

Additional Information

Bluestar Engineering Ltd. is committed to equal opportunity hiring. The company thanks all applicants for their interest and will contact only those selected for an interview.