Programme Coordinators

About the role

Hamilton City Council’s Infrastructure and Assets Group is seeking two experienced and forward-thinking Programme Coordinators to support the delivery of critical city infrastructure. One role is permanent, and the other is a fixed-term assignment ending on 30 June 2027.

Working within the Design & Deliver Unit and the Portfolio Office, you will help coordinate the council’s capital programme so projects remain aligned, well-governed, and progressing smoothly. This is a busy role spanning multiple infrastructure initiatives, where you will contribute across the full programme lifecycle from planning through close-out.

Key duties

• Arrange programme meetings, prepare documents, record minutes, and track actions through to completion.
• Support programme delivery across planning, execution, monitoring, and closure stages.
• Create accurate reports, dashboards, and governance papers for programme and project stakeholders.
• Help ensure programme and project methods are applied correctly while supporting capability development across teams.
• Assist with financial administration, including purchase orders, forecasting, and expenditure monitoring.
• Maintain schedules, milestones, and dependency tracking across multiple workstreams.
• Support processes for risk, issue, and change control.
• Work within council systems, policies, procurement procedures, and tools such as Psoda.
• Support communication between project teams, the Portfolio Office, and wider council stakeholders.
• Contribute to ongoing improvement, team culture, and health and safety practices.

What you’ll bring

The ideal candidate is highly organised, detail-conscious, and comfortable managing several priorities in a structured environment. You will be proactive, adaptable, and able to work independently while building strong working relationships.

Successful applicants will be accountable, practical, and solutions-oriented, with the ability to keep calm under pressure and follow through on commitments.

Experience and qualifications

• A tertiary qualification in business, project management, or a related field.
• At least 8 to 10 years of relevant experience.
• Project management credentials such as PRINCE2, PMP, NZ Certificate/Diploma in Project Management (Level 4-5), or equivalent.
• Experience supporting programme or project governance, coordination, reporting, and documentation, ideally in capital delivery or infrastructure.
• Proven ability to coordinate multiple projects or programmes at the same time in a structured portfolio environment.
• Hands-on experience with project financial administration, including budgets, forecasts, and expenditure tracking.
• Strong capability in preparing, maintaining, and quality-checking project and programme documentation for delivery and governance use.
• Working understanding of health and safety requirements relevant to projects and capital works.
• Confidence using Psoda or similar systems, plus Microsoft Office tools including Teams, Project, Excel, and Outlook.
• Ability to prioritise effectively, manage workload independently, and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work with a broad range of internal and external stakeholders.

Additional information

The salary is approximately $85,000, depending on skills and experience.

Benefits

• Flexible working through an award-winning flexible-by-choice policy.
• Professional development opportunities.
• Two wellbeing days each year.
• Free health insurance through Unimed, including hospital and surgery cover, plus discounted family membership options.
• Annual health checks and flu vaccinations at no cost.
• Option to buy extra annual leave.
• Reimbursement for eye tests and glasses.
• Discounts with local businesses, including gyms, cafes, dentists, hairdressers, and more.

Application notes

Applicants can upload a cover letter together with their resume as a single PDF, or add a message through the hiring team text box. Applications close on 26 June 2026, and shortlisting may begin as applications are received.

Successful candidates will go through interviews, reference checks, and a criminal check. Additional background checks may apply where relevant. Candidates should advise the council in advance if they require any accessibility support during the selection process.

The council is committed to the principles of Te Tiriti o Waitangi/Treaty of Waitangi and values inclusiveness, diversity, and belonging. This role is being filled directly by the council, and no commissions or fees will be paid for unsolicited agency contact.

Organisation values

The council aims to create a welcoming workplace where people feel respected, included, and valued. It also recognises its responsibilities to Kiingitanga, Waikato Tainui, mana whenua, and maataa waka within Hamilton Kirikiriroa.