Procurement Specialist

Role overview

This full-time onsite role in Ontario, Canada supports the Procurement team through a mix of vendor coordination, purchasing administration, record management, and reporting. The position is focused on keeping procurement data accurate, helping ensure materials arrive on time, and supporting smooth communication across internal teams and external suppliers.

Key duties

• Keep product and vendor records current in internal systems, including expected delivery dates, notes, and work order status so the right teams are aware of material availability.
• Check vendor order confirmations for completeness and accuracy, including item descriptions, lead times, quantities, and pricing, while following up to help ensure materials are received by the required date.
• Track vendor back-orders, shipments, and product movement, and keep following up until orders are resolved.
• Share purchase order numbers with vendors to confirm that orders have been placed.
• Maintain the vendor scorecard so customer satisfaction is reflected correctly.
• Match and reconcile purchase orders with invoices.
• Work closely with the Procurement team, related departments, branch locations, and Accounting to support company receiving and put-away targets and ensure suppliers use the correct invoicing process.
• Arrange and coordinate meetings to help procurement operations run efficiently.
• Support the preparation and review of RFPs (Requests for Proposals).
• Prepare reports such as supplier performance, spending by commodity, and cost savings.
• Handle general service tasks when needed, such as office supply purchasing, mail distribution, office equipment maintenance and repairs, and facility-related issues.
• Take on additional responsibilities as assigned.

Supervision

This role does not include responsibility for supervising other employees.

Qualifications

• A high school diploma or GED is required.
• At least 1 year of experience is required.
• College-level coursework is preferred.
• An automotive industry background is preferred.
• Intermediate proficiency in Microsoft Word and Excel is required.
• You should be comfortable with basic arithmetic, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
• The role involves frequent use of email, word processing, data entry, spreadsheets, graphics, databases, and presentation tools to support business needs.
• Communication is typically straightforward and verbal, with the ability to write short messages, maintain simple records, and explain routine procedures when needed.
• Problems are usually routine and repetitive, and are resolved by following clear instructions and established procedures.
• Decisions generally affect your own work or a specific functional area.
• You should be able to set your own goals and work with broad direction from a supervisor or manager.
• Managing several tasks or projects at once, with moderate complexity, is part of the job.

Work environment

• The work is mainly sedentary, with regular sitting and frequent use of a computer, keyboard, and mouse.
• You may occasionally need to lift or move items weighing up to 50 pounds.
• Periodic travel may be required, including overnight travel, depending on the needs of the position.
• Overnight travel is expected to be minimal, up to 10%.

Compensation

Pay is listed at $17 per hour.