Procurement Coordinator

Role overview

This contract opportunity supports a procurement function for a major global pharmaceutical organization. The position is focused on keeping daily purchasing operations running smoothly, handling transactional follow-ups, supporting supplier coordination, and ensuring records and reporting remain accurate and compliant.

Core duties

• Assist with creating purchase orders and handling sourcing requests raised by internal teams.
• Track supplier confirmations, expected delivery dates, and any mismatches or exceptions.
• Log unresolved matters and route them to the right stakeholders for further action.
• Work with Finance and Accounts Payable to clear invoice problems and delayed payments.
• Follow up with vendors when invoices are missing or contain errors.
• Help with vendor onboarding and keep supplier records up to date.
• Maintain contract registers, including renewal dates and current status.
• File contracts and supporting documents in procurement systems.
• Update vendor master information with complete and accurate details.
• Keep procurement dashboards, trackers, and reporting files current.
• Prepare summaries and spend-related reports for the procurement team.
• Communicate with suppliers and internal partners to resolve routine issues efficiently.
• Carry out all work in line with company procurement rules, privacy obligations, and relevant regulations.

Profile and experience

• A diploma or degree in Business Administration, Supply Chain, or another related discipline.
• Background in procurement, buying, or administrative support work.
• Working knowledge of SAP or similar procurement tools such as Ariba.
• Experience assisting with accounts payable or invoice reconciliation tasks.
• Prior exposure to a corporate setting or a regulated industry environment.
• Experience handling databases and creating reports.
• High attention to detail and strong organizational ability.
• Capability to juggle multiple priorities and work effectively in a busy environment.
• Solid proficiency with Microsoft Office, especially Excel.
• Strong written communication skills for dealing with vendors and internal stakeholders.
• Comfort with procurement platforms and data accuracy requirements.
• Applicants must be authorized to work in Canada.

About the opportunity

The role is being filled through a recruitment partner on behalf of a client in the pharmaceutical sector. The agency highlights hands-on support throughout the hiring process, including resume submission, interview coordination, offer facilitation, and onboarding assistance. The organization also notes its long-standing presence and broad international network built over more than 45 years.