Personal Assistant

Role Overview

This position is for a Personal Assistant based in Dubai, supporting a senior executive in a fast-paced business environment. The role combines executive assistance, administrative coordination, calendar oversight, travel planning, communication handling, and selected personal support duties. It is suited to someone who is highly organized, discreet, and comfortable managing both professional and private matters with care.

The opportunity is positioned as a strong career move for candidates seeking long-term growth, competitive compensation, and exposure to corporate administration, executive coordination, and business support work in the UAE.

Executive and Calendar Coordination

• Oversee the CEO’s diary, including meetings, appointments, and shifting priorities.
• Set up internal and external meetings, covering venue planning, catering, and logistics.
• Filter and organize incoming requests and communication in order of importance.
• Prepare meeting agendas, take notes, and record minutes when needed.
• Monitor follow-up actions and ensure commitments are completed on time.

Travel and Logistics

• Organize domestic and international travel, including flights, hotels, transport, visas, and detailed itineraries.
• Handle travel coordination for family members when required.
• Stay ahead of travel requirements and make sure arrangements run smoothly.
• Research destination-specific requirements and related support services.

Communication and Correspondence

• Manage email flow and keep track of important messages.
• Draft and send polished correspondence on behalf of the CEO.
• Route queries and requests to the right internal contacts.
• Maintain updated contact lists and stakeholder records.
• Spot and escalate relevant invitations, opportunities, and business communications.

Personal and Administrative Assistance

• Support personal appointments, household matters, and day-to-day administrative tasks.
• Coordinate personal payments, subscriptions, and associated paperwork.
• Keep records accurate and ensure deadlines are met.
• Handle confidential information carefully and professionally.

Household and Staff Coordination

• Organize schedules and activities for household support staff and drivers.
• Track attendance, leave, and operational needs.
• Review expenses and backup documents where needed.
• Help ensure the residence remains well maintained and operational needs are addressed.

Stakeholder Management

• Act as a professional liaison between the CEO and internal or external stakeholders.
• Build strong working relationships with business partners, clients, and service providers.
• Assist with special projects, events, communications, and other initiatives as required.

Requirements

• At least 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar senior-support role.
• Must already be based in Dubai and able to work on-site.
• Strong organizational ability and excellent time management.
• Clear written and verbal communication skills.
• High standards of discretion and confidentiality.
• Ability to work independently while balancing multiple priorities.
• Comfortable using Microsoft Office and standard business productivity tools.
• Professional, practical, and solution-focused approach.
• Flexible enough to adapt to changing priorities and business needs.

Additional Information

• Occasional availability outside normal business hours may be needed.
• Some local and international travel may be required.
• A competitive package will be offered according to experience and qualifications.

Ideal Candidate

The preferred candidate is proactive, detail-oriented, and able to thrive in a dynamic environment. You should be comfortable taking ownership, anticipating needs in advance, and ensuring important tasks do not slip through the cracks. This role suits someone who can manage both business and personal matters with a high level of professionalism and discretion.

Important Notice

Job details, employer information, and hiring activity should be independently verified before sharing sensitive information or making any commitments. Be cautious of any request for payment or personal data during the hiring process.