- Experience
- 3+ yrs
- Salary
- —
- Openings
- 1
- Posted
- 3 days ago
Where you'll work
Job description
Role Purpose
This is a pivotal role at LionsBot, extending beyond traditional administrative duties. The Office Manager will be responsible for the smooth functioning of the Singapore office, meticulously managing CEO travel arrangements, and curating the company's bi-weekly internal newsletter. This position demands a high degree of trust and reliability, serving as a central point of contact within the CEO Office. The ideal candidate will ensure seamless office operations without the need for escalation and will play a key role in keeping approximately 250 employees across four countries informed and connected.
Key Responsibilities
- Oversee all aspects of Singapore office operations, including inventory management, facility upkeep, vendor relations, visitor reception, and administrative onboarding for new employees.
- Independently manage and execute all CEO travel plans from inception to completion, encompassing flight bookings, accommodation arrangements, ground transportation, visa applications, and the preparation of comprehensive pre-trip briefing materials delivered at least 48 hours prior to departure for complex international itineraries.
- Produce the bi-weekly internal newsletter by proactively collecting content from all global departments, drafting compelling copy and layouts using established templates, and managing the content review and approval process in coordination with the Chief of Staff.
- Handle all logistics-related communications and correspondence on behalf of the CEO Office.
- Actively integrate and leverage AI tools such as ChatGPT, Claude, or Notion AI for drafting, research, and enhancing overall workflow efficiency.
Required Qualifications
- A minimum of three years of professional experience in office management or operations.
- Proven track record of independently managing intricate, multi-city, and international travel itineraries.
- Fluency in both written and spoken English and Mandarin is essential for effective communication with China-based operations.
- Demonstrated proficiency and active use of AI tools (e.g., ChatGPT, Claude, Notion AI) in daily tasks for drafting, research, or automating workflows.
Working Location
The role is currently based in Changi, with a planned relocation to Punggol in May 2026.