Maintenance Coordinator

Position Overview

The Maintenance Coordinator is responsible for overseeing the daily operations of facility maintenance at the hospital. This includes managing repairs for buildings, water systems, grounds, furniture, non-medical equipment, and waste management to ensure the hospital remains in optimal and safe condition. This role supports the Facility Manager/Director in maintaining seamless hospital operations and infrastructure, as well as coordinating building and construction projects.

Essential Duties

• Assist in the planning, development, and execution of approved construction and renovation projects.
• Implement and track maintenance strategies using a Computerized Maintenance Management System (CMMS), supporting the team in achieving facility maintenance objectives.
• Serve as the internal auditor for all tasks and work performed by external contractors.
• Prepare comprehensive documentation for internal building projects, including bills of quantities (BOQs), project plans, inspection reports, and handover reports.
• Manage and maintain the CMMS, providing training to users and conducting annual audits to ensure data accuracy, collaborating with the Facility Manager/Director for corrections.
• Lead and train the maintenance team on approved practices and procedures for effective facility and equipment upkeep.
• Coordinate maintenance activities with various hospital departments to ensure uninterrupted departmental operations and successful implementation of maintenance tasks.
• Support the Facility Manager/Director in creating and implementing maintenance schedules for facilities and non-service-agreement equipment.
• Monitor the inventory of all supplies, tools, and equipment assigned to the maintenance department, ensuring staff have and use appropriate Personal Protective Equipment (PPE), tools, and supplies.
• Supervise casual laborers hired for internal building projects, ensuring they meet the hospital's employment policy standards.
• Report on maintenance activities, achievements, and incidents to the Facility Manager/Director.
• Collaborate with the maintenance team on hands-on maintenance and construction tasks, including but not limited to buildings, water and wastewater systems, electrical systems, and furniture, fixtures, and equipment (FFE).
• Oversee the repair of related tools and equipment, either with internal qualified personnel or external vendors.
• Maintain an up-to-date electronic and physical file of equipment manuals and schematic diagrams.
• Utilize proper safety equipment at all times during task execution.
• Communicate effectively with colleagues regarding equipment, facilities, and their proper usage.
• Report on the performance of the maintenance team to the Facility Manager/Director.
• Prepare work schedules for supervised teams under the direction of the Facility Manager/Director.
• Ensure the proper storage, issuance, upkeep, and management of all maintenance-related tools and hospital assets.
• Be available for on-call duties, including nights, weekends, and holidays, as needed.
• Ensure strict adherence to all Health & Safety policies and procedures during all work activities, including the mandatory use of PPE.