Junior Administrative Assistant

Role overview

This opportunity is for an organized Junior Administrative Assistant in Dubai, supporting office administration, records handling, document control, and day-to-day operational coordination within an aviation support environment. The position is well suited to someone who wants practical exposure to business support work, compliance-related paperwork, data handling, executive assistance tasks, and internal coordination across teams.

Key responsibilities

• Collect airline flight schedules for operating flights and prepare a concise summary of flights scheduled to operate.
• Make sure airline catering requests and related service needs are correctly entered into ERP / VITE and shared with the appropriate internal teams.
• Report any order mismatches or unusual changes to the Operations Assistant on duty.
• Check updates to menus and schedule changes in DFSM and raise correction requests when needed.
• Prepare and circulate production and flight-preparation reports on time to the relevant departments.
• Create catering quotations, issue invoices, and monitor payments from cash customers.
• Record and bill all catering services provided to credit customers.
• Provide day-to-day help to the Operations Assistant whenever required.
• Assist with onboarding support, including staff training and OJT planning.
• Confirm that all systems being used are functioning properly and escalate technical issues to the Assistant Operations Manager on shift.
• Monitor office stationery and other supplies and place replenishment orders promptly.

Requirements and qualifications

• Applicants should have at least a high school diploma or an equivalent qualification; a diploma or certificate in Business Administration, Hospitality, Supply Chain, or Catering is considered an advantage.
• A minimum of 2 years of experience in administrative work or office support is required, with added value for experience in catering, hospitality, or food service settings.
• Strong communication skills are needed to deal effectively with people at all levels of the organization.
• Experience handling customers in a fast-paced, high-pressure setting is important.
• The candidate should be goal-driven and comfortable solving problems proactively.
• Ability to build productive working relationships with internal teams and outside contacts is expected.
• The role calls for someone who can challenge situations and ideas constructively and creatively.
• Discretion is essential when dealing with confidential information, and the person should be able to work independently.
• Good computer skills are required, including MS Word, Excel, Outlook, or similar tools, along with basic data entry and reporting ability.

Additional information

This role offers practical exposure to office administration, business operations support, document management, records handling, executive coordination, compliance documentation, and process improvement in a dynamic aviation environment. It can help build a pathway toward roles such as Administrative Officer, Office Coordinator, Executive Assistant, Operations Support Executive, or Office Manager.

Important notice

The source listing notes that the employer cannot guarantee the authenticity of every posting and advises candidates to verify employer credentials carefully. Applicants are also cautioned not to share personal information unnecessarily or make any payment requests if anything appears suspicious.

Timing details

The listing was posted 2 weeks ago and shows an expiration date of July 13, 2026. The location is Dubai.