Facility Coordinator

About the Role

We are seeking an experienced Facility Coordinator to oversee the comprehensive operations of office and building facilities. This role extends beyond administrative tasks, requiring a proactive individual to manage vendor relationships, oversee maintenance and repairs, coordinate office fit-outs and refurbishments, ensure compliance with health and safety regulations, manage budgets, and effectively handle workplace management. The ideal candidate will be hands-on and operationally focused, not solely administrative.

Key Responsibilities

• Manage and liaise with a variety of vendors and contractors, including those for Annual Maintenance Contracts (AMC), cleaning, HVAC, electrical services, general maintenance, security, pest control, and fit-out projects.
• Oversee and coordinate routine office maintenance and repair tasks, covering electrical systems, HVAC/AC units, plumbing, general building upkeep, and fire safety systems.
• Direct and manage office relocation, fit-out, and refurbishment projects, encompassing office moves, expansions, renovations, furniture installation, and construction coordination.
• Ensure adherence to all health, safety, and compliance standards, including fire safety protocols, HSE regulations, building codes, and emergency procedures.
• Manage the facility budget, including obtaining and comparing vendor quotations, cost forecasting, and monitoring expenses.
• Maintain strong stakeholder relationships with internal departments, landlords, vendors, contractors, and senior leadership.

Additional Information

This is a hands-on operational role, requiring active involvement in day-to-day facility management rather than purely administrative duties.