Executive Assistant

About the Role

We are seeking an experienced Executive Assistant to join the Chief Executive’s Office. This role will provide high-quality, confidential, and proactive support to the Chief Executive and Director of Communications within a dynamic and high-profile setting. You will be instrumental in helping senior leaders achieve Trust priorities effectively. The position requires a high degree of professionalism, discretion, and robust organizational capabilities to manage demanding workloads and evolving priorities.

You will collaborate closely with Executive and Non-Executive Directors, senior management, colleagues across the Trust, and external stakeholders, including NHS England. The specific executive support alignments may be subject to change based on organizational needs.

This is a hybrid position, primarily based at York Hospital, requiring a minimum of three days on-site per week, with Mondays being essential. Some flexibility may be necessary to ensure business continuity.

Key Responsibilities

• Provide comprehensive and confidential administrative support to the Chief Executive and Director of Communications.
• Manage complex diaries and schedules, ensuring efficient time management for senior leaders.
• Facilitate effective communication between senior leaders, directors, staff, and external partners.
• Assist in the preparation of reports, presentations, and other essential documents.
• Handle sensitive information with the utmost discretion.
• Coordinate meetings, including scheduling, minute-taking, and follow-up actions.
• Support the smooth operation of the Chief Executive’s Office.
• Adapt to changing priorities and manage multiple tasks effectively.

Requirements

• A minimum of two years' experience in providing executive support to a Director or Senior Manager, including complex diary management, or equivalent relevant experience.
• Demonstrated ability to manage complex workloads and shifting priorities.
• Excellent communication and interpersonal skills.
• Proficiency in standard office software.
• High level of discretion and confidentiality.
• Strong organizational and time-management abilities.

Perks and Benefits

• Access to the NHS Pension Scheme, offering substantial retirement benefits, including survivor benefits.
• Generous annual leave entitlement, starting at 27 days and potentially rising to 33 days based on NHS Trust service.
• A substantial relocation package of up to 30% of salary (capped at £18,000) to assist with moving expenses for hard-to-fill positions where relocation is essential for role fulfillment. Potential relocation package details can be discussed during the interview.
• Various paid and unpaid leave options for emergencies and planned absences.
• Confidential 24/7 support through an Employee Assistance Programme for personal, work, family, and relationship matters.
• Eligibility for the NHS Car Lease scheme and Cycle to Work scheme.
• Extensive opportunities for learning and professional development.
• Discounts from various providers on dining, travel, shopping, automotive services, cinema tickets, and financial products.

Additional Information

Interviews are scheduled for Tuesday, 23 June 2026, at York Hospital.

For informal inquiries, please contact Cheryl Gaynor, Corporate Governance Manager, via email at [email protected] or by phone at 01904 725075.

To learn more about working for the Trust, please visit: https://yorkhospitals.pagetiger.com/hdjgxd