Executive Assistant & Office Manager

About Axion

Axion, founded in 2021, is building AI-driven technology to improve product quality and customer outcomes in manufacturing. Its platform helps manufacturers quickly spot quality problems, investigate root causes, and resolve issues more effectively. The company focuses on end-to-end quality intelligence and applies its approach across industrial, aerospace, consumer, and medtech manufacturing. With backing from investors such as Bessemer Venture Partners, Amplo, Boeing, and RTX Ventures, Axion is working to modernize production with smarter and safer processes.

Role Overview

Axion is looking for an Executive Assistant & Office Manager to support the executive team and run day-to-day operations at its Williamsburg headquarters in New York. This position combines executive support with broader office administration and requires someone who is proactive, adaptable, and comfortable handling a wide range of tasks. The role contributes to the experience of employees in New York and other locations while helping ensure smooth operations in support of the CEO.

The ideal person brings a strong service mindset, stays organized in a fast-moving environment, and is ready to help wherever needed.

Key Responsibilities

• Plan and maintain the CEO’s calendar, including internal meetings, external meetings, travel, and appointments.
• Work with internal and external contacts to anticipate and resolve scheduling clashes so the CEO’s time is used efficiently.
• Screen the CEO’s emails, calls, and requests, handling them directly when appropriate or routing them to the right person.
• Prepare meeting materials for the CEO, including context, briefing notes, and supporting documents.
• Handle general office upkeep such as preparing meeting rooms, welcoming guests, managing mail, and receiving packages.
• Support equipment ordering and setup for new hires.
• Help coordinate board meetings, customer meetings, and other events as directed by the CEO.
• Arrange travel and accommodation for employees and interview candidates.
• Organize company events, all-hands meetings, team gatherings, and social activities such as happy hours.
• Manage ordering and restocking of office supplies, snacks, and lunches for individuals or teams.
• Carry out administrative work that supports the operations team.

What the Role Requires

• A strong willingness to take on any task and contribute wherever needed.
• At least 2 years of experience supporting a senior executive in an executive assistant or similar capacity.
• Excellent organization and time management skills, with the ability to juggle several priorities and meet deadlines.
• Strong verbal and written communication skills, along with a polished and approachable manner.
• Good interpersonal skills and the ability to work effectively with people from varied backgrounds and cultures.
• High attention to detail, sound judgment, discretion, and a commitment to confidentiality.
• Comfort using Google Workspace and conferencing tools such as Zoom, Microsoft Teams, and Webex.
• A bachelor’s degree in business administration, management, or a related area is preferred.

Who Fits Best

This role suits someone who operates well in fast-paced, high-accountability environments and enjoys turning ambiguity into structure. You should be comfortable balancing strategic support with hands-on execution, take ownership of outcomes, and work with a calm, practical approach. A collaborative mindset, openness to feedback, and a bias toward action are important for success here.

How Axion Works

Axion is not a traditional 9-to-5 workplace. The team moves quickly, works collaboratively, and values meaningful output. While time off and personal boundaries are respected, the company is also realistic that some challenges may require late nights or weekend effort. Communication is highly connected, with much of the team’s day-to-day collaboration happening through Slack. Clear communication, rapid iteration, and shared context are core parts of the culture.

• Work closely with a team that values open feedback and strong collaboration.
• Be part of a culture that prioritizes action, ownership, and direct communication.
• Contribute to a company focused on long-term excellence without glorifying burnout.

What Axion Offers

• The chance to work with advanced AI technology that has real impact in manufacturing.
• A collaborative, mission-led team with supportive leadership.
• Generous time off.
• Competitive pay, equity, and benefits.
• Lunch stipend, along with additional benefits.

Additional Information

This position is based in New York, NY, and is an onsite full-time role. The work environment is collaborative and fast-paced, and the company expects strong ownership, clear communication, and a willingness to step in across administrative and operational needs as required.