Executive Assistant

About the Opportunity

An established private organization with diverse interests in hospitality, philanthropy, investment, and special projects is seeking a seasoned Executive Assistant to provide strategic support to a senior executive. This role is ideal for an individual who excels in dynamic settings and aims to be a key partner in driving organizational priorities. You will be instrumental in managing competing tasks, leading projects from inception to completion, contributing innovative ideas, and serving as a central point of coordination for various initiatives. This position offers significant exposure, autonomy, and professional growth opportunities, particularly for those aspiring to a Chief of Staff-like function.

What's In It for You

• Direct collaboration with a dynamic executive and influential leadership team.
• Exposure to a wide range of sectors including philanthropy, hospitality, business operations, and investments.
• A supportive environment that values your contributions and ideas.
• Significant project ownership and the chance to make a tangible impact.
• A flexible hybrid work model allowing for remote work.
• Comprehensive health and dental benefits available after three months of employment.
• An annual vacation allowance of three weeks, with eligibility for a discretionary bonus.

Your Responsibilities

• Manage a complex and dynamic calendar, coordinating meetings, travel, and key priorities.
• Oversee email correspondence, draft communications, and ensure timely prioritization of urgent matters.
• Take ownership of projects, providing progress updates, tracking deliverables, and ensuring successful completion.
• Support philanthropic endeavors, stakeholder engagement, research, and community outreach initiatives.
• Coordinate travel arrangements, events, presentations, and administrative tasks across various responsibilities.
• Review documents, prepare responses, conduct research, and offer recommendations to aid decision-making.
• Act as a confidential liaison between executives, internal teams, and external parties.

Skills and Qualifications

• Possess 4-7 years of progressive experience as an Executive Assistant or in a senior administrative role supporting executives or prominent individuals.
• Demonstrate exceptional attention to detail and a proven ability to manage multiple priorities concurrently.
• Exhibit strong project management skills and the capacity to independently advance initiatives.
• Possess excellent written communication abilities, including drafting correspondence, presentations, and executive-level documents.
• Showcase discretion in handling confidential and sensitive information.
• Maintain advanced proficiency in Microsoft Office Suite and digital collaboration tools.
• Adopt a proactive, resourceful, and solutions-oriented approach with strong interpersonal skills.

Additional Information

Location: Downtown Toronto, ON (Hybrid, requiring 1-2 days per week on-site)

Language: Exceptional written and verbal English communication skills are essential.

Background Check Requirement: Candidates must successfully complete a criminal record check, employment verification, and provide two professional references.

Note from the Hiring Manager: "We're looking for someone who enjoys being more than an assistant. The right person will be curious, highly organized, comfortable taking ownership, and excited to contribute ideas while helping us move important initiatives forward."