Executive Assistant

Role overview

CEVA Logistics is hiring an Executive Assistant in Houston, TX to support senior leaders with high-level administrative and coordination work. The right candidate will be highly organized, comfortable managing communications on behalf of executives, and able to prepare documents and meeting materials with minimal supervision. This position suits a confident professional who can handle a varied workload in a fast-moving environment.

Core duties

• Manage the executive calendar, including meetings, appointments, travel, and conference planning, and make updates when schedules change.
• Assess incoming submissions, correspondence, agendas, and memos, then route them efficiently to the right people based on priority and relevance.
• Compile information, create reports, and build presentation materials.
• Record meeting conversations and prepare minutes.
• Work with data by filtering, sorting, and using spreadsheet functions such as VLOOKUP.
• Prepare draft replies for routine correspondence, including memos and letters, on behalf of executives.
• Interact with internal stakeholders when needed and help resolve issues.
• Escalate unresolved matters to executives for review and action.
• Monitor office supply levels and maintain inventory for the department.
• Coordinate and lead administrative projects across assigned areas.
• Review and approve invoices.
• Build productive working relationships with coworkers, executives, and customers.
• Keep up with new technology developments and changes relevant to the role.
• Take on additional responsibilities as assigned.

Qualifications

• High school diploma or GED is required.
• A bachelor’s degree is preferred, or an equivalent mix of education and work experience.
• Five to seven years of relevant experience are required.
• Three or more years of supervisory or managerial experience is preferred.
• Strong English fluency is required.
• Ability to communicate effectively with people from varied and cross-functional backgrounds.
• Capability to read, interpret, and analyze business publications, professional journals, technical procedures, and government regulations.
• Advanced skills in Microsoft Office, internet tools, web-based applications, and job-specific software are required.

Compensation and benefits

The expected pay range for this role is $80,000 to $90,000 per year.

CEVA offers a recognition-driven culture with opportunities to grow professionally. Benefits include paid time off, a 401(k), health insurance, and access to an employee benefits platform. Additional benefits mentioned include multiple health plan options, company contributions to a health savings account, prescription coverage, dental and vision insurance, company-paid life insurance, accident insurance, short- and long-term disability coverage, employee assistance support, voluntary life and AD&D coverage, optional disability coverage, critical illness, identity theft and legal coverage, a 401(k) with company match, flexible paid time off, company-paid holidays, and tuition reimbursement.

Growth and workplace culture

CEVA emphasizes professional and personal development and offers opportunities to move within the organization and into different job families. The company operates in a multicultural, global setting and promotes diversity, inclusion, and equal opportunity in hiring and advancement.

Important notices

CEVA states that its legitimate recruitment process uses recognized professional networks or an official company email address. Applicants are advised not to respond to unsolicited business offers from unknown contacts. Any false statement or inaccurate information may cause the application to be voided. The company also states that it is an equal opportunity employer, including minorities, females, protected veterans, and individuals with disabilities.

Location note

Primary location: Houston, Texas. The posting also references Detroit as the nearest major market.