Executive Assistant

Role overview

This is a permanent full-time Executive Assistant position based in Dublin city centre. The role sits within European Technology at Canada Life Group and is focused on supporting the CITO function with efficient administrative, scheduling, and coordination support. It is part of a broader technology organisation covering Irish Life Group, Canada Life UK, Canada Life Europe, and Central Technology Services – Europe.

European Technology is in a period of major change, with a wider remit that includes technology strategy, transformation delivery, sourcing and partnerships, data and information governance, and enterprise-wide change enablement. In this context, the Executive Assistant helps keep executive operations running smoothly by managing schedules, meetings, and daily priorities in a busy environment.

Working arrangement and benefits

The role follows a hybrid working model, with some days worked from home and the remainder from the office. Canada Life offers a wide-ranging benefits package that includes competitive pay and bonuses, strong learning and development support, a defined contribution pension, and wellbeing initiatives and support.

Key duties

The successful candidate will support executives and the wider team through a mix of coordination, administration, and office support tasks.

• Manage diaries, arrange meetings, and help leaders use their time effectively.
• Organise meetings end to end, including room reservations, document preparation, note-taking, and logistical arrangements.
• Help plan and deliver team activities such as town halls, leadership sessions, and offsite events.
• Assist with HR-related administration, including leave entry and absence tracking.
• Work with executive assistants across different regions and time zones to coordinate shared activities.
• Arrange business travel such as flights, accommodation, transport, and supporting documents.
• Provide on-site and office-based support when needed, including visitor handling, meeting room setup, and catering coordination.
• Process expenses, invoices, and other routine administrative items promptly.
• Serve as a first point of contact for administrative questions, resolving them or routing them appropriately.
• Log IT support requests and follow up to help ensure issues are closed in a timely manner.
• Support team initiatives and additional administrative tasks as required.
• Handle confidential and sensitive information with discretion and professionalism.

What you need to succeed

This position calls for someone who is highly organised, professional, and comfortable working in a fast-moving setting. The ideal candidate will have prior experience supporting executives or providing administration in a busy workplace, along with strong communication and prioritisation skills.

About Canada Life

Canada Life Group is the European parent organisation for Great-West Lifeco’s insurance, reinsurance, and asset management businesses across the UK, Ireland, Germany, and the Isle of Man. European Technology supports collaboration and strategy execution across the group’s European divisions.

Selection and equal opportunity

The company may create a shortlist as part of recruitment. Agency submissions are only accepted when requested directly by the recruitment team. Unsolicited CVs or profiles from recruitment agencies will not be considered.

Canada Life Group Services is an equal opportunities employer and is committed to inclusion, respect, and supporting employees to bring their whole selves to work. The organisation also supports reasonable accommodations during recruitment. If you need support during the hiring process, you may contact the recruitment team by email.

CLGS supports equal opportunity and is regulated by the Central Bank of Ireland.

Additional information

This role is stated as a full-time, permanent position. The job description also notes that it is a hybrid role based in the city centre offices.