Executive Assistant

About the role

EY is seeking an Executive Assistant to support senior leaders in a collaborative, globally connected environment. The role is suited to someone with strong business communication skills who can build effective working relationships with key stakeholders while handling a broad range of administrative and coordination tasks with confidence and autonomy.

As part of EY, you will contribute to an organization focused on creating long-term value for clients, people, society, and the planet, while supporting work that spans assurance, consulting, tax, strategy, and transactions across more than 150 countries and territories.

Key responsibilities

• Manage the diaries of 2 to 3 Partners and coordinate their schedules carefully.
• Use judgment to plan meetings, including deciding on the objective, appropriate duration, and suitable time zones for international virtual sessions.
• Arrange internal and external meetings, conference calls, sametime meetings, and video conferences.
• Oversee inboxes by filtering emails and responding or taking action where needed.
• Serve as a helpful resource for Lotus Notes administration and firm-issued technology devices.
• Provide email support for other clients when required, such as during short absences or busy periods.
• Draft a clear action list and route issues to the right team member when appropriate.
• Prepare expense claims in line with Accounts Payable deadlines to avoid late charges.
• Complete timesheets weekly for yourself and/or the department and ensure submission deadlines are met.
• Book and coordinate travel in line with firm policy, securing approvals before arrangements are made.
• Create detailed travel itineraries, including multi-leg journeys, and record travel costs as required.
• Support passport and visa research and related arrangements.
• Help organize client visits and events as needed.
• Build and maintain relationships with internal and external clients and their executive assistants.
• Make sure marketing materials and information are available when needed.
• Maintain and update client mailing lists using CRM tools.
• Research and track information about clients and markets using Factiva.
• Share market information with PEDD and engagement teams when requested.
• Prepare, revise, and format correspondence and documents such as letters, faxes, memos, PowerPoint decks, reports, and proposals using EY templates and brand standards.
• Draft communications for the service line.
• Support the team with the preparation and execution of meeting materials.
• Handle meeting and roundtable administration, including invitations, document collection, agenda planning, attendance tracking, distribution of pre-reading, and minute-taking.
• Act as the contact point for pursuit documents.
• Maintain both physical and electronic filing systems in line with records management best practices.
• Own phone enquiries and redirect callers to the right team member where needed.
• Set up logistics for new Partners and new starters, including phone and desk arrangements, stationery, and filing guidance.
• Order business cards, supplies, gifts, and flowers when appropriate.
• Take initiative in personal development by meeting regularly with a counsellor to discuss goals and work progress.
• Work closely with other EAs within the team and across the wider EY network.
• Prepare payment requisition forms using the Payment Requisition Database and obtain required approvals.
• Coordinate or manage small projects while finding practical and cost-effective solutions.
• Apply firm and service line quality, risk, and confidentiality standards and help reinforce them with others.
• Keep clients informed proactively on the progress of administrative matters.
• Review and support the work of junior or less experienced EAs.

Requirements

• A minimum Diploma or Private Secretarial Certificate is required.
• You should bring 5 to 6 years of relevant experience.
• Strong skills in MS Office applications are necessary.
• You need a good command of both written and spoken English.
• Excellent interpersonal and communication abilities are expected.
• You must be able to juggle multiple tasks, work independently, and stay effective under pressure.
• Strong organization skills and a collaborative mindset are important.
• You should be detail-oriented and able to take initiative.

About EY

EY describes itself as a globally connected organization that uses data, AI, and advanced technology to help clients shape the future with confidence and address today’s and tomorrow’s most pressing challenges. Its teams operate across assurance, consulting, tax, strategy, and transactions, supported by sector knowledge and a broad ecosystem of partners.

Additional information

This is a full-time onsite position based in Singapore, Singapore. The employer emphasizes autonomy, clear responsibilities, and a friendly, collaborative workplace. The role also involves working within firmwide policy, quality, risk, and confidentiality guidelines, and supporting both internal and external stakeholder needs.

Legal / compliance notes

The job includes handling confidential information responsibly, following records management practices, and complying with firmwide policies for travel, payments, and documentation. Applicants are expected to maintain professional standards in communication, administration, and client service support.