Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support a dynamic executive in the talent management and hospitality space. This role is ideal for someone who thrives in a fast-paced, creative environment and can seamlessly manage both administrative responsibilities and talent-related coordination. The Executive Assistant will act as a key partner, helping to manage day-to-day operations, communications, scheduling, and talent logistics. Discretion, attention to detail, and strong interpersonal skills are essential.

Key Responsibilities

• Manage complex calendars, scheduling meetings, calls, travel, and events across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodations, and reservations.
• Serve as a liaison between the executive and talent, brands, partners, and internal stakeholders.
• Assist with talent management logistics, including bookings, contracts, deliverables tracking, and timelines.
• Support coordination of brand partnerships, appearances, events, and media opportunities.
• Handle email and communication management, including drafting responses and prioritizing correspondence.
• Maintain organized records of talent engagements, contracts, and key documents.
• Track invoices, expenses, and basic budgeting related to talent and projects.
• Assist with special projects, research, and ad hoc tasks as needed.
• Ensure the executive is prepared for meetings, events, and appearances by providing briefing materials and agendas.

Qualifications

• A minimum of 2 years of experience as an Executive Assistant or in a comparable support role, ideally within talent management, media, hospitality, or entertainment sectors.
• Exceptional organizational and time management capabilities, with a proven ability to prioritize tasks effectively.
• Excellent written and verbal communication abilities.
• A high degree of discretion and professionalism in handling sensitive information.
• Demonstrated experience in coordinating travel arrangements and managing intricate schedules.
• Meticulous attention to detail and a strong capacity for follow-through on commitments.
• Comfort and adaptability in a dynamic, fast-paced work environment.

Preferred Experience

• Prior exposure to talent management, influencer relations, or brand partnerships is advantageous.
• A genuine interest or background in the culinary, food & beverage, wine, or hospitality industries is a plus.
• Experience supporting a public-facing executive or personality is beneficial.

Additional Information

This position offers a pay rate of $23 per hour, with overtime compensated at time and a half. Eligibility for a bonus is included. The role operates on a hybrid schedule, requiring 3 days in the office and 2 days of remote work. Business travel may occasionally be necessary.

a21 is committed to providing equal employment opportunities (EEO) to all employees and qualified applicants for employment. This commitment extends to all aspects of employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or veteran status. a21 adheres to all applicable laws and regulations.