Document Controller

About the Role

Mercury is a European specialist in construction solutions, delivering and coordinating large-scale engineering and construction projects for major global organisations. The company works across several sectors, including enterprise data centres, advanced technology and life sciences, hyperscale data centres, and fire protection. This position is based in Frankfurt, Germany.

Mercury places strong value on developing its people and creating a supportive environment where team members can grow, take on challenging work, and reach their potential.

Core Responsibilities

• Coordinate the prompt circulation of project documents and drawings to the relevant team members.
• Follow established company procedures and working standards in all document control tasks.
• Administer the document control software, ensure users are trained properly, and support consistent system usage.
• Issue drawing transmittals and submittals to the client as required.
• Review incoming drawings and documents from lead consultants and complete the quality check process.
• Send back any quarantined documents to the original issuer for correction and re-submission.
• Maintain controlled document logs and related records.
• Support daily administrative work, help prepare SOPs, assist with training, and create documents as needed.
• Prepare various reports for project managers, clients, and other stakeholders.
• Apply and monitor project naming conventions in line with company and project requirements.
• Track outstanding documents through weekly progress reporting.
• Update the master document register (MIDP) every day.
• Upload, manage, and maintain the O&M file on the project and transfer project information to the client platform according to requirements.
• Carry out any other tasks associated with the role.

Requirements

• Solid background in administration.
• Very good spoken and written English.
• Confident computer skills, especially in Microsoft Word, Excel, and Outlook.
• Strong eye for detail.
• Ability to manage multiple priorities and remain effective under pressure.
• Good interpersonal and organisational abilities.
• High standards for the quality and presentation of work.
• Strong communication skills.
• Experience in construction or engineering is helpful but not mandatory.
• Prior use of document management platforms such as BIM360, ACC, Procore, or Asite is an advantage.
• Proactive mindset and a collaborative approach.

Additional Information

Mercury is an equal opportunities employer.

The role content is presented in both English and German, with the same responsibilities and criteria repeated across both language versions.

German Version Note

The source also includes a full German-language repeat of the company overview, responsibilities, criteria, and equal opportunity statement. The meaning matches the English content and has been preserved here in paraphrased form.