Office Administrator

Role overview

We are seeking a highly organized Office Administrator to keep day-to-day workplace operations running smoothly and efficiently. The role involves coordinating meetings, supporting communication across departments, and handling a range of administrative and operational tasks in a professional, timely way.

What you will handle

• Oversee the end-to-end process for overseas office leasing, including negotiations, renewals, contract completion, and ongoing lease administration to support uninterrupted operations and compliance.
• Draft and review monthly, quarterly, and yearly financial reports, and assist with budget planning each quarter, as well as monitoring spending and controlling costs.
• Drive workspace planning for the Singapore office, covering seating arrangements, office furniture sourcing, relocation activities, and routine facilities support to maintain a productive and comfortable environment.
• Manage employee access cards, office entry control, and office supply distribution to ensure smooth daily operations and a good employee experience.
• Handle the company seal/chop according to internal rules and compliance standards.
• Deliver broad administrative support to the international business team and coordinate operational matters between headquarters and the Singapore office for better communication and resource sharing.
• Assist with corporate culture programs and employee engagement events, manage team-building budgets, support employee welfare activities, and take on additional administrative duties assigned by management.

Skills and qualifications

• Strong command of Microsoft Office tools such as Outlook, Excel, Word, and PowerPoint.
• Clear written and spoken communication skills.
• Ability to juggle multiple tasks, stay organized, and prioritize effectively.
• Fluency in English and Chinese, with the ability to communicate with Chinese stakeholders and suppliers when needed.

Additional information

This role is based in Singapore and is designed for someone who can manage a broad mix of administrative, coordination, and facilities-related responsibilities. The position calls for discretion, reliability, and the ability to support both local and international teams.